Connext is a dedicated team of business process outsourcing experts and innovators, with experience in supporting world-class companies in Title and Escrow, Healthcare, Produce Distribution, Retail and Fashion, Design Consulting, and Finance.
We are currently looking for an Executive Assistant who will be working with Connext's Client in the United States of America.
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What's in it for you
- Competitive compensation
- Perfect Attendance Bonus
- Life insurance
- HMO Insurance
- Great company culture
- 25% Night Differential
- Annual Increase
What is the job
The Executive Assistant is responsible for providing high-level administrative and operational support to senior leadership, including calendar management, travel coordination, meeting logistics, and cross-functional communication. The role ensures smooth day-to-day executive operations while maintaining professionalism, confidentiality, and strong organizational efficiency in a fast-paced remote environment
Responsibilities:
- Manage executive calendars, inboxes, scheduling, and meeting coordination across multiple timezones.
- Coordinate internal and external meetings, executive offsites, travel arrangements, and event logistics.
- Prepare documents, presentations, reports, and meeting materials for executive use.
- Serve as a primary coordination point between executives and cross-functional teams such as Sales, Marketing, and People Operations.
- Track executive expenses, process reimbursements, and manage related administrative documentation.
- Support conference logistics, lunch orders, employee shipments, and operational coordination activities.
- Organize and maintain digital files, records, and shared documentation systems.
- Anticipate executive needs and proactively resolve operational or scheduling conflicts.
- Assist with ad hoc administrative, operational, and logistical projects as needed.
- Communicate professionally with executives, customers, vendors, investors, and internal stakeholders.
- Maintain confidentiality and exercise sound judgment when handling sensitive information.
- Utilize tools such as Google Workspace, Slack, scheduling platforms, and AI productivity tools to support daily operations
Qualifications
- Bachelor's degree in Business Administration, Office Administration, Communications, or any related field.
- Minimum of five (5) years of experience as an Executive Assistant, Senior Administrative Assistant, or similar executive support role.
- Experience supporting U.S. or European-based executives.
- Experience managing executive calendars, travel coordination, and meeting logistics.
- Experience in Google Workspace, Slack, scheduling tools, and Microsoft Office applications.
- Experience with AI productivity tools such as ChatGPT or Claude.
- Must have a stable employment history.
