Executive Assistant

Wildleaf is a founder-led business dedicated to delivering thoughtfully crafted skincare products that prioritize safety, quality, and intention. Rooted in extensive research, Wildleaf produces toxin-free, natural products made in the USA, designed for mindful use and longevity.

Beyond the brand, the Founder is actively involved in building and scaling multiple ventures. This is a fast-paced, hands-on environment that values ownership, independent thinking, and people who are motivated to grow alongside the business.

This is a full-time, on-site role for an Executive Assistant, based in Metro Manila and physically located in The Cat Clinic (TCC) office.

While Wildleaf is the hiring entity, this role supports the Founder across multiple businesses and works closely with the TCC operations team.

This is not a traditional EA role.

We are looking for someone who is highly driven, resourceful, and strategicsomeone who takes ownership, figures things out, and moves work forward without waiting to be told what to do.

The Executive Assistant will support both business and coordination needs, acting as a trusted extension of the Founder.

• Manage calendars, schedules, meetings, and follow-ups with strong prioritization
• Handle communications and draft correspondence on behalf of the Founder when appropriate
• Coordinate with internal teams (Operations, HR, Admin) to ensure tasks move forward
• Track deadlines, deliverables, and loose ends to prevent delays
• Assist with permits, renewals, compliance, vendor coordination, and administrative processes
• Flag issues, risks, or bottlenecks early and help drive solutions

• Coordinate with household staff, drivers, and service providers as needed
• Assist with logistics such as deliveries, repairs, scheduling, and sourcing of services
• Handle coordination-based personal tasks that require organization, follow-through, and judgment
• (This role does not involve physical errands or household laboronly coordination and problem-solving.)

This role is ideal for someone who:

• Is highly motivated, growth-oriented, and eager to take on responsibility
• Moves quickly, adapts well, and is comfortable with ambiguity
• Thinks strategically, not just task-by-task
• Is resourceful and persistent when solving problems
• Is comfortable suggesting better ways of doing things
• Enjoys working closely with a demanding, hands-on Founder
• Is interested in building leadership capability, judgment, and ownership over time

We value potential, mindset, and capability over tenure or titles.

• Strong organizational, prioritization, and follow-through skills
• Good written and verbal communication skills
• High integrity and ability to handle confidential information
• Comfortable using productivity tools (Google Workspace, Microsoft Office, calendars, trackers)
• Resourceful and proactive in finding solutions
• Background in administration, coordination, leadership roles, project work, or operations is a plus

• Things move faster because you own follow-through
• Problems are handled or escalated before becoming urgent
• The Founder has fewer distractions and clearer focus
• You are trusted to act, not just assist
• Your role grows in responsibility and impact over time

To apply, please submit the following to [Confidential Information] or [HIDDEN TEXT]:

• Your CV
• A short note (maximum 300 words) answering:
• 
  
• Why this role interests you
• What makes you a good fit for a fast-paced, founder-led environment
• One example of a situation where you took ownership or solved a problem without being asked

Applications that do not include the short note will not be reviewed.

Shortlisted candidates may be asked to complete a brief practical exercise to better understand how you think and work.

All shortlisted candidates will be coordinated with our HR team.