Executive Assistant - WFH - Morning Shift

My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift, allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority.

With My Online Staff, You Accomplish More While Juggling Less!

At My Online Staff, we're transforming the virtual workplace by helping companies achieve more with our skilled remote team. Our exceptional staff in the Philippines thrive in a supportive environment, reaching their highest potential.

We are seeking a dynamic and detail-oriented Business Development Manager or a Client Acquisition Manager with at least 5 years of experience in sales business development, or account management within the BPO industry.

Why Choose Us

Permanent Work from Home: Enjoy the flexibility and comfort of working from your own home.

Australian Morning Shift: Perfect for those who prefer early hours and love having their evenings free.

Non-Toxic Culture: Be part of a positive and respectful work environment.

Supportive Team: Work with a team that supports your growth and success.

No weekend work: Enjoy your weekends off to relax and recharge. Spend time with your family and loved ones.

Uncapped Commission: Your hard work deserves unlimited rewards!

We are looking for a Executive Assistant or Virtual Assistant who enjoys keeping things organised, communicating with clients, supporting business operations, and helping a growing company succeed

We're looking for a proactive, detail-oriented Executive Assistant to work directly with the Managing Director of an Australian construction company. This is more than a traditional admin role—you'll play a key role in supporting the business across administration, sales, marketing, and operations.

What You'll Be Doing

• Manage the Managing Director's calendar, emails, and day-to-day administrative tasks.
• Proofread and professionally format sales proposals prepared by the General Manager.
• Follow up with clients after proposals have been submitted.
• Respond to new client enquiries and assist with preparing estimates and proposals.
• Create and manage social media content using photos and videos from completed projects and site diaries.
• Design marketing materials, capability statements, presentations, and other branded documents using Canva.
• Review and clean up project information entered into Varicon.
• Review job cost timesheets within Varicon.
• Ensure supervisors complete daily site diaries and distribute them to the appropriate project stakeholders.
• Provide general administrative support and help improve business systems and processes.

We're Looking For Someone Who Has

• Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
• Excellent written and spoken English with strong professional communication skills.
• Experience managing calendars, emails, and executive-level administrative tasks.
• Strong organisational skills and exceptional attention to detail.
• Experience using Canva to create professional marketing materials and documents.
• Experience managing or creating content for social media platforms.
• Confidence communicating with Australian or international clients.
• A proactive attitude and the ability to work independently with minimal supervision.
• Experience proofreading documents and preparing professional business proposals.
• The ability to multitask and support sales, marketing, and operational functions.

Highly Preferred

• Experience working with an Australian construction company.
• Experience using Varicon or similar construction/project management software.
• Experience supporting sales, estimating, or proposal preparation within the construction industry.

We're Looking for Someone Who

• Is looking for a long-term work-from-home career.
• Takes ownership of their work and enjoys improving systems and processes.
• Is reliable, organised, and comfortable working directly with a Managing Director.
• Wants to grow with the business as it continues to expand.