Job Description
The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support, and work on operations-related projects. The incumbent will report directly to the COO and will be based in Manila.
Job Duties:
Maintain an accurate and detailed calendar for the COO, manage incoming
scheduling requests, rescheduling meetings upon request, proactively
communicate changes, and anticipate and respond to scheduling conflicts
Track the COO's tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
Organize internal and external meetings for the COO
Manage all travel scheduling and arrangements
Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure, and handle matters
= with sound judgement and confidentiality
Take notes and summarize action items in meetings
Provide special project leadership and support as needed
Conduct preliminary research on a variety of topics; draft materials as needed
Perform any other relevant duties as assigned
Qualifications:
Bachelor's degree preferred with a minimum of 7+ years of experience in an executive-level support role is required
Detail-oriented, organized with proven ability to successfully multitask
Strong verbal and written business English communication skills
Outstanding interpersonal skills and a preference for collaboration
Ability to work in a fast-paced and sometimes unpredictable environment; works
well under pressure and tight deadlines
Ability to consistently apply good judgment and make good decisions.
Ability to maintain confidentiality and discretion at all times
Proven analytical and problem-solving abilities
Organized with a proven ability to juggle multiple projects at once
Experience managing complex event logistics
Experience with domestic and international business travel arrangements,
coordinating meetings and tracking credit card and other expenses
Proficient in MS Office
Flexible and resourceful approach
Independent problem solver
Applicants must be willing to work in the office supporting US daytime working hours
hours
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