Executive Assistant to the Chairman

Company Description Aljay Agro-Industrial Solutions, Inc. is an agri-solutions provider dedicated to supporting Filipino farmers with comprehensive, technology-enabled farming systems. The company delivers end-to-end Seed to Seed solutions designed to maximize yield, simplify daily farm operations, and strengthen agribusiness performance. By combining practical field support with tech-driven tools, Aljay Agro-Industrial Solutions helps farming communities adopt more efficient and sustainable practices. The organization is committed to empowering young farmers and creating opportunities for growth and success in agriculture.
Role Description The Executive Assistant to the Chairman is a full-time, on-site role based in Santiago, providing high-level administrative and coordination support to the Chairman. This role manages calendars, schedules meetings, organizes travel arrangements, and prepares expense reports and related documentation. The Executive Assistant coordinates internal and external communications, drafts correspondence, and supports the preparation of presentations, reports, and meeting materials. Daily responsibilities include maintaining organized records, handling confidential information with discretion, liaising with internal teams and external partners, and ensuring the Chairman's priorities and follow-ups are tracked and completed. The role also supports special projects and initiatives that advance the company's strategic and operational objectives.
Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of high-level meetings.
• Experience handling Expense Reports and basic administrative finance tasks with accuracy and attention to detail.
• Effective Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
• Proven Administrative Assistance capabilities, including document preparation, filing, and office organization.
• Ability to manage multiple priorities, work independently, and maintain confidentiality.
• Proficiency in office productivity software (e.g., word processing, spreadsheets, presentation tools, email and calendaring applications).
• Relevant experience supporting senior leadership; experience in agribusiness or related industries is an advantage.
• Associate or bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.