Role: Executive Assistant to the CEO
Priority Location: PH, South Africa
Working Hours: 9am - 5pm EST
Type of contract: Independent Contractor
Type of job: Remote
Start date: ASAP
About the Company: Private equity and venture-style holding company that owns and operates a portfolio of businesses across healthcare and software. In addition to actively acquiring and investing in companies, provides centralized management and support services — including finance, HR, legal, and marketing — across its portfolio. We operate lean, move fast, and hold ourselves to a high standard across everything we do.
About The Role
We are seeking an exceptional Executive Assistant to serve as the right hand to our CEO, supporting multiple businesses in a fast-paced, high-growth environment. This is not a traditional administrative role — we're looking for a strategic, highly proactive professional who anticipates needs, solves problems before they arise, and keeps the executive operating at peak efficiency.
The ideal candidate has experience supporting C-suite executives, thrives in dynamic environments, demonstrates sound business judgment, and is comfortable handling confidential information with the highest level of professionalism.
Key Responsibilities
Executive & Calendar Management
- Manage and optimize a complex executive calendar across multiple businesses
- Prioritize meetings, appointments, and competing commitments
- Coordinate internal and external meetings across multiple time zones
- Anticipate scheduling conflicts and proactively recommend solutions
- Arrange travel, accommodations, and detailed itineraries when required
Executive Communications
- Draft, proofread, and manage professional email correspondence on behalf of the CEO
- Screen and prioritize incoming communications
- Ensure timely follow-up on outstanding action items
- Prepare meeting agendas, presentations, and briefing documents
Strategic Executive Support
- Act as a trusted business partner to the CEO
- Monitor priorities and proactively identify opportunities to improve efficiency
- Track projects, deadlines, and key deliverables
- Coordinate cross-functional communication between internal and external stakeholders
- Maintain strict confidentiality at all times
Business & Financial Support
- Review and summarize P&L statements, balance sheets, and business performance reports to support executive decision-making
- Assist with executive reporting and preparation of business documentation
- Support operational planning and executive decision-making
Administrative Excellence
- Maintain organized digital filing systems
- Create professional documents using Microsoft Office
- Coordinate meetings through Microsoft Teams and Outlook
- Manage executive records and documentation
- Support day-to-day operations across HRIS platform, Rippling
Qualifications
- 2-5+ years experience supporting a CEO, Founder, President, or other C-suite executive
- Demonstrated experience managing complex executive calendars
- Strong financial literacy with the ability to understand business financial statements including P&Ls and balance sheets
- Exceptional written and verbal English communication skills
- Outstanding organizational and time-management abilities
- High attention to detail
- Ability to work independently with minimal supervision
- Strong problem-solving skills and sound business judgment
- Proven ability to handle confidential information professionally
Nice To Have
- Experience supporting a founder or executive at a private equity, venture capital, or multi-entity holding company
- Familiarity with CRM or deal tracking tools
- Experience coordinating across multiple companies or entities simultaneously
- Prior remote work experience supporting a US-based executive on Eastern Time hours
- Working knowledge of Rippling or a comparable HRIS platform
