Executive Assistant to Chief Executive Officer

Position: AI-Powered Executive Assistant to the CEO

Location: Philippines (Remote)

Type: Full-Time | Flexible Hours, Adaptive to EST Core Hours

Reports To: Chief Executive Officer

Industry: IT Services - AI, Data, and Quality Engineering

About the Role

We are looking for a curious, tech-savvy, and highly resourceful Executive Assistant who operates as an AI-augmented strategic partner to our CEO. This is not a traditional assistant role - you will leverage AI tools (such as Microsoft Copilot, Claude.ai, ChatGPT, and similar platforms) to manage, prioritize, filter, and execute work at a speed and quality level that was previously only possible with a full support team.

If you're a fast learner who gets excited about new technology, thrives on figuring things out independently, and loves the idea of combining human judgment with AI-powered efficiency, this could be the perfect role for you.

Your Impact

You will be the CEO's force multiplier - using AI tools alongside your own judgment to run calendar, travel, communications, daily briefings, task tracking, and client coordination on near-autopilot. The CEO should wake up each morning to a clear summary of the day ahead, pre-drafted replies, flagged priorities, and a system that's already working before the first meeting starts.

Key Responsibilities

CEO Enablement & Daily Operations

• Own and manage the CEO's calendar, inbox, scheduling, meetings, and travel using AI scheduling and triage tools.
• Deliver a daily morning briefing summarizing the day's agenda, overnight email highlights, key priorities, and any items requiring the CEO's direct attention.
• Interact naturally with the CEO via text, voice memo, Teams, or email - capturing notes, dates, contacts, and action items from any channel and organizing them into a structured system.
• Attend key meetings (live or via AI transcription tools), capture notes, track action items, and ensure follow-through.
• Prioritize and filter communications to reduce noise and protect the CEO's focus time.

AI-Powered Productivity

• Set up, manage, and continuously improve AI assistant tools (e.g., Lindy, Microsoft Copilot, Fireflies) to automate email triage, meeting prep, follow-ups, and task extraction.
• Use AI tools to draft email replies, pre-meeting research briefs, and end-of-day summaries in the CEO's voice and style.
• Track priorities, deadlines, and commitments across tools - surfacing what matters without the CEO needing to ask.
• Proactively research and recommend new AI tools, workflows, and automations that improve executive operations.

Business Support

• Develop a working understanding of Narwal's business, operations, key clients, and growth priorities.
• Act as a liaison for internal teams and external partners on behalf of the CEO.
• Coordinate across sales, marketing, delivery, and HR to keep initiatives moving.
• Support business development and client coordination activities with research and preparation.

Administrative Excellence & Travel

• Handle expense reporting, travel planning, and personal administration with discretion.
• Coordinate complex travel arrangements including flights, hotels, ground transport, and itineraries (advanced).
• Support presentation creation using Microsoft PowerPoint, Copilot, Claude.ai for meeting prep, client decks, and internal reviews (advanced).

Strategic Partnering

• Be the CEO's trusted thought partner - someone who understands his work style, anticipates needs, and operates one step ahead.
• Develop deep familiarity with Narwal's clients, culture, and decision-making dynamics.
• Protect the CEO's time and energy by filtering distractions, solving problems independently, and knowing when to escalate vs. handle.

Who You Are

Naturally Curious: You love exploring new tools, testing workflows, and finding better ways to do things. When a new AI tool launches, you're the first to try it.

Fast Learner: You pick up new software, systems, and processes quickly without needing handholding. You watch a tutorial, read the docs, and figure it out.

Self-Directed Researcher: When you don't know something, you find the answer. You're comfortable with ambiguity and resourceful in navigating it on your own before asking for help.

AI-Fluent: You actively use AI tools in your daily work - whether that's ChatGPT, Copilot, automation platforms, or transcription tools. You understand prompting, workflows, and how to get the most from these systems.

Emotionally Intelligent: You read the room, navigate tough conversations gracefully, and know when to push and when to pause.

Unflappable: Calm under pressure with a make it happen attitude, no matter the curveball.

Highly Organized: Master of priorities, deadlines, and details. Nothing slips through - especially when you have AI tools helping you track it all.

Strong Communicator: You can represent the CEO with warmth, clarity, and credibility across text, voice, and video.

Flexible & Responsive: Available during core EST hours with flexible responsiveness outside those hours.

Qualifications

Required

• 3-10 years of experience supporting C-level executives (EA, Chief of Staff, or similar roles).
• Demonstrated experience using AI tools in a professional setting (e.g., ChatGPT, Microsoft Copilot, Claude.ai, Zapier, or similar).
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), etc..
• Strong written and spoken English - able to draft professional communications in the CEO's voice.
• Proven ability to learn new tools and workflows independently and quickly.

Preferred (one or more of these)

• Experience with AI-powered executive assistant platforms.
• Familiarity with automation tools (Zapier, Make/Integromat, Power Automate).
• Exposure to professional services, IT services, or fast-paced startup environments.
• Experience creating presentations using PowerPoint and/or Copilot.

Why Narwal

Narwal is on a mission to build a globally respected IT services firm focused on AI, Data, and Quality Engineering. We're growing fast, driven by strong leadership, a high-performing team, and deep relationships with our customers.

You'll work directly with the CEO and a few other key leaders, play a pivotal role in shaping our internal velocity, and gain hands-on exposure to the latest AI tools and workflows. This is a role where your curiosity and initiative directly translate into impact - and where you'll grow your skills at the frontier of how AI is changing executive operations.