Executive Assistant to Chief Executive Officer

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Chief Executive Officer (CEO) who will provide reliable administrative and coordination support to the CEO.

The successful candidate will play a key role in ensuring efficient executive operations by managing schedules, coordinating meetings and business travel, handling correspondence, maintaining confidential records, and monitoring important follow-through activities.

Key Responsibilities:

• Manage the CEO's calendar, appointments, and daily schedule, ensuring priorities and commitments are properly coordinated.
• Organize and facilitate executive meetings, including EXECom and MANCOM sessions, from invitations and preparation of materials to meeting minutes and action item monitoring.
• Prepare and manage correspondence, reports, presentations, and other executive documents.
• Maintain accurate and confidential physical and electronic records and ensure proper document routing.
• Coordinate business travel arrangements, itineraries, and expense documentation.
• Liaise with internal departments and external stakeholders to ensure timely coordination and follow-through of executive matters.
• Provide day-to-day administrative and operational support to the Office of the CEO.

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field.
• At least 3 years of relevant administrative experience, preferably supporting a senior executive or C-level leader.
• Experience in executive calendar management, meeting coordination, business travel arrangements, and confidential document handling.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and collaboration tools such as Microsoft Teams.
• Excellent written and verbal communication, organizational, and time management skills.
• Demonstrates integrity, discretion, initiative, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.