Executive Assistant to Chief Executive Officer

• Job Summary – for EA to CEO

As the leading BPO solutions provider in Leyte, Philippines, Virtual Staffing Solutions, offers a wide-ranging and comprehensive outsourcing solutions from call center services to back-office support, to highly complex data processing for SMEs and large corporations in the US and UK. Since its founding in 2018, the team has grown into a strong and competitive player in the BPO scene with over 2000+ employees and counting. Virtual Staffing has built its reputation of flexibility, quality, and industry excellence and has since brought its clients continual success in their business.

Responsibilities:

• Provide general administrative support for the VSS Executive Team

• Managing an active calendar of appointments and keep track of all appointments and assist the Executive Team

• Setting up interviews and meetings for the executives and screening visitors

• Oversee and manage the email of the CEO and Chairman and bring important emails to the CEO and Chairman's attention

• Manage all activities, meetings, and travel arrangements for the VSS Executive Team

• Ensure a seamless and positive experience for both external and internal stakeholders

• Coordinate with cross-functional heads to ensure itineraries, objectives, and deliverables are met

• Liaise with the HR for event management responsibilities, as assigned

• Plan, organize, budget, and execute events, ensuring all details are managed effectively

• Ensure events are aligned with company goals and deliver a positive experience for the participants

Job Description:

• Supports the CEO and Chairman and other executive team members, as needed

• Day-to-day management, overseeing special projects and coordinating travel arrangements

• Timely and thorough preparation and review of reports • Facilitation of meetings and events (planning, logistics, presentations, take minutes)

• Management of organizational updates and transactions via various systems as well as compliance tracking and follow-up for team members

Skills and Requirements:

· Significant experience as an Executive Assistant supporting senior-level executives, preferably in the BPO industry · Excellent communication skills and proficient in drafting and editing correspondence, reports, legal documents and presentations.

• Advanced knowledge of Microsoft Office and virtual meeting platforms such as Zoom/MS Teams.

• Exceptional organization and follow-up skills with extreme attention to detail

• Strong judgment and discretion in dealing with highly confidential information

• Ability to function in a dynamic, fast-paced environment, be detail-oriented, manage multiple projects simultaneously, prioritize and follow up on assignments, be customer service focused and work independently