Speakerbox Media is a fast-growing podcast and media company based in Houston, Texas. We work with founders, executives, and brands to produce high-quality podcasts and media content that help them build authority in their industries.
Were looking for a reliable, highly organized Executive Assistant to support our CEO. This role is ideal for someone who enjoys staying organized, solving problems, and helping a fast-moving business run smoothly behind the scenes.
You will play a key role in helping the CEO stay focused on the most important priorities while keeping day-to-day operations organized.
First, The Reality Of The Role
- We are a fast-paced company. The right person will be organized, calm under pressure, and comfortable handling multiple priorities at once.
- This role requires attention to detail and strong follow-through. You wont just manage tasksyou will help keep projects, finances, and priorities organized.
Now The Good Part
- You will work closely with leadership and gain insight into how a growing media company operates.
- You will have real responsibility and ownership over your work.
- The team is collaborative and focused on solving problems together.
- The role is flexible and designed to grow with the right person.
Responsibilities May Include
- Managing the CEOs calendar and helping prioritize meetings and tasks
- Tracking expenses and organizing financial records
- Supporting QuickBooks entries and bookkeeping organization
- Managing reimbursements, invoices, and expense documentation
- Coordinating schedules, meetings, and logistics
- Organizing documents, spreadsheets, and internal systems
- Identifying problems early and helping propose solutions
- Helping keep the CEO focused on the highest priorities
The Three Qualities That Matter Most For This Role
- Proactive - You naturally stay a few steps ahead and anticipate what needs to happen next.
- Strong problem solver - When you see an issue, you dont just raise the problemyou suggest possible solutions.
- Excellent prioritization - You understand how to help an executive focus on what matters most by organizing tasks and information effectively.
Skills That Will Help You Succeed
- Experience with QuickBooks or bookkeeping software
- Strong spreadsheet and organizational skills
- Excellent attention to detail
- Ability to manage multiple tasks independently
- Clear written and verbal communication
- Comfort working with remote teams
Remote (Philippines-based applicants preferred)
Part-time: 1525 hours per week
Pay: $7$8 per hour depending on experience
Job Types: Full-time, Part-time
Benefits
Experience
- Administrative: 4 years (Preferred)
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