The Executive Assistant will be responsible for managing the President's office, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The job requires the incumbent to be 100% on site.
Responsibilities
- Act as the primary point of contact for the President, both internally and externally.
- Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, and presentations for the President.
- Coordinate and facilitate internal and external communications on behalf of the President.
- Conduct research and prepare briefing materials for the President's meetings and engagements.
- Attend meetings with the President, take minutes, and follow up on action items.
- Assist the President in managing and prioritizing incoming requests and correspondence.
- Maintain confidentiality and handle sensitive information with discretion.
- Handle special projects and assignments as directed by the President.
- Exceptional professionalism and integrity in handling confidential and sensitive information.
- Strong interpersonal skills and the ability to build positive relationships with stakeholders.
- Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels.
- Proactive and self-motivated, with the ability to anticipate needs and take initiative.
- Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.
- Detail-oriented with a high degree of accuracy in work.
Educational And Knowledge Requirements
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Proven experience as an Executive Assistant or similar role, preferably reporting directly to top-level executives.
- Proficiency in Google Suite and Microsoft applications.
- Familiarity with office management systems and procedures.
- Knowledge of business etiquette and protocol.
