The Executive Assistant to the President provides high-level administrative, operational, and coordination support to the President. She ensures smooth office operations, assists in payroll processing, and maintains professional communication with clients and business partners.
Key Responsibilities
- Administrative & Office Operations
- Manage office documents, filing systems, and correspondence
- Prepare reports, letters, proposals, and contracts
- Schedule meetings, site visits, and appointments
- Coordinate with engineers, suppliers, and staff
- Monitor office supplies and administrative expenses
- Payroll & HR Coordination
- Prepare and monitor payroll records
- Track employee attendance, leave, and overtime
- Coordinate salary releases with accounting
- Maintain employee files and HR documentation
- Client & Business Relations Support
- Respond to client inquiries professionally
- Coordinate meetings with clients
- Follow up proposals, payments, and project updates
- Maintain client database and communication records
- Assist in preparing presentations and quotations
- Executive Support
- Act as liaison between the President and staff
- Follow instructions and ensure tasks are completed
- Monitor deadlines and project coordination
- Maintain confidentiality of company matters
