Executive Assistant

The Medical City South Luzon is looking for a highly organized and proactive Executive Assistant to provide direct support to the President and Chief Executive Officer. This role is responsible for managing schedules, coordinating communications, organizing meetings and travel, and providing administrative support to help ensure the smooth day-to-day operations of the executive office.

What's The Role All About

Job responsibilities include, but are not limited to:

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Prepare letters, emails, reports, meeting agendas, and minutes.
• Screen phone calls, emails, and other inquiries, and respond or route them appropriately.
• Coordinate with internal and external stakeholders on behalf of the executive.
• Prepare and organize documents, reports, and presentations.
• Welcome and assist visitors professionally.
• Maintain organized records, files, and office systems.
• Ensure administrative tasks are completed efficiently and in compliance with company policies.
• Support special projects and other executive office initiatives.
• Continuously improve skills through training and professional development.

Who Are We Looking For

An ideal Executive Assistant should have:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and other office applications.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and the ability to manage multiple priorities.
• Ability to work independently and build positive working relationships.

Candidates must have a Bachelor's Degree in Business Administration, Management, or a related field. An MBA is an advantage. Previous experience in executive support is preferred, along with 1–3 years of supervisory or managerial experience.