Executive Assistant

Job Summary:

The Executive Assistant to the Data Privacy Officer provides administrative, coordination, and documentation support to the Data Privacy Office. The role assists in ensuring the smooth implementation of privacy-related programs, maintaining accurate records, coordinating with internal departments, and handling confidential information with a high level of discretion.

Key Responsibilities:

• Provide administrative and operational support to the Data Privacy Officer.
• Manage the DPO's calendar, meetings, appointments, and schedules.
• Prepare meeting agendas, presentations, minutes, reports, and other privacy-related documents.
• Coordinate with different departments regarding data privacy requirements, compliance activities, and action items.
• Monitor and follow up on pending privacy-related requests and deliverables.
• Maintain and organize confidential privacy records, documents, and reports.
• Assist in maintaining the organization's privacy documentation, including records of processing activities and related compliance files.
• Assist in coordinating data privacy training, awareness programs, meetings, and events.
• Support the DPO in conducting privacy assessments, audits, and compliance reviews.
• Assist in monitoring and documenting data privacy incidents and concerns.
• Coordinate communications between the DPO and internal/external stakeholders.
• Assist in preparing reports and presentations for management.
• Ensure proper handling and confidentiality of sensitive and personal information.
• Assist with special projects and other tasks assigned by the DPO.

Qualifications:

• Bachelor's degree in Business Administration, Management, Legal Management, Information Technology, or a related field.
• Experience as an Executive Assistant, Administrative Assistant, Compliance Assistant, or similar role is an advantage.
• Knowledge or exposure to data privacy, compliance, or risk management is preferred.
• Familiarity with the Data Privacy Act of 2012 (RA 10173) is an advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Highly organized, detail-oriented, proactive, and dependable.
• Able to handle confidential and sensitive information with discretion.
• Strong coordination and follow-up skills.
• Willing to work in a fast-paced corporate environment.