Job Type: Full-time
Work Location: In person
We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic initiatives.
A. SUMMARY OF RESPONSIBILITIES
- Manage scheduling for company executive(s).
- Draft, review and send communications on behalf of company executive(s).
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Answer and respond to phone calls, communicate messages and information to the executive.
- Prioritize emails and respond when necessary.
- Coordinate travel arrangements.
- Coordinate meeting room bookings.
- Maintain various records and documents for company executive(s).
- Ad hoc tasks for good business including coordination with hotels, restaurants, etc.
- Perform administrative support tasks, including filing, photocopying, scanning, and data entry.
- Greet guests, clients, and vendors, directing them to the appropriate person or office.
- Manage the daily schedule for company drivers, including coordinating routes and appointments.
- Manage the office petty cash fund (disbursing funds, collecting receipts, and ensuring proper signatures).
- Monitor office supplies and place orders when necessary.
B. QUALIFICATIONS
- Excellent written and verbal communication skills.
- Time-management skills.
- Ability to pay attention to detail.
- Organization skills.
- Ability to multitask.
- Basic understanding of frequently used computer software and programs, such as Microsoft Office and Microsoft Teams.
- Interpersonal skills.
- Work experience is an advantage.
If you're interested, you may send your CV to [Confidential Information] with the subject line: Executive Assistant - [Full Name]
