We're seeking a highly organized, proactive, and detail-oriented
Personal Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse. If you're looking for a fast-paced, dynamic role where your organizational talents will be valued, we'd love to hear from you.
Key Responsibilities:
- Calendar & Travel Management: Oversee and coordinate a dynamic, fast-paced executive schedule, arrange appointments, and manage domestic and international travel logistics
- Communication: Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times
- Project Support: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress
- Event Coordination: Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly
- Administrative Support: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties
- Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs
Requirements
Qualifications:
- 5+ years of experience as an executive assistant, preferably in the construction industry or a related field
- Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines
- Excellent written and verbal communication skills
- Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design
- Discretion and professionalism in handling confidential information
- Ability to work flexible hours, including evenings or weekends, as needed
- Strong problem-solving skills and the ability to work independently
Benefits
What We Offer:
- A collaborative, fast-paced work environment
- Opportunities for personal and professional growth
- A chance to work alongside a dedicated team in the dynamic construction industry
