Executive Assistant (Remote)

We are seeking a highly organized and tech-savvy Executive Assistant to provide comprehensive support to our executives. The ideal candidate should reside within a 5 kilometers of Makati, possess exceptional organizational skills, and excel at research tasks. This role is crucial in ensuring the efficient operation of our office and supporting our leadership team.

• Administrative Support:
• Manage executives calendars, schedule appointments, and coordinate meetings
• Arrange travel itineraries, accommodations, and logistics
• Handle phone calls, emails, and correspondence on behalf of the executives
• Prepare and proofread documents, reports, and presentations
• Research and Information Gathering:
• Conduct in-depth research on various topics, industry trends, and competitors
• Compile data and reports for decision-making purposes
• Tech-savvy Expertise:
• Proficiently use digital tools, including office productivity software, email clients, and cloud-based platforms
• Troubleshoot technical issues independently or coordinate with IT support when necessary
• Stay up-to-date with the latest technology trends and tools relevant to the role
• Communication and Liaison:
• Act as a liaison between the executives and internal/external stakeholders
• Maintain a professional and courteous demeanor in all interactions
• Assist in drafting and distributing internal and external communications
• Organization and Efficiency:
• Prioritize tasks and ensure deadlines are met
• Maintain an organized cloud based filing system for documents and records
• Streamline processes and implement best practices to increase efficiency
• Local Errands:
• Run local errands, including but not limited to banking transactions, handling company paperwork, visiting computer stores for office supplies, and researching office buildings and meeting areas in Makati
• Confidentiality:
• Handle sensitive information with the utmost discretion and confidentiality
• Ensure compliance with data protection and privacy regulations

• At least 6 years proven experience as an executive assistant
• Resides within a 5 kilometers from Makati
• Strong tech-savvy skills with proficiency in office software and research tools
• Excellent communication and interpersonal skills
• Exceptional writing skills
• Exceptional calendar skills
• Exceptional organizational and multitasking abilities
• High attention to detail and accuracy
• Ability to work independently and under pressure
• Discretion and a strong sense of professionalism
• Bachelor's degree or relevant certification is a plus

• Strong verbal communication skills
• Being able to manage multiple projects at the same time
• Available for scheduled and ad-hoc calls/meetings/chats during weekdays working
• Quiet workspace, conducive to video meetings & calls
• Access to a reliable high-speed Internet connection; at least 25MBPS

• Work from home
• Note this role requires local errands and research to be done in Makati and Taguig