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Executive Assistant (Reliever)

bayfield equipment corporation
2-4 Years
Philippines, Carmona
  • Posted 7 hours ago
  • Be among the first 10 applicants

Job Description

Key Responsibilities

  • Maintain and update Google Drive records for machine stock, sold, and incoming units, including required machine and shipment details.
  • Coordinate with factories, customs brokers, and logistics partners regarding shipping documents, machine deliveries, and shipments.
  • Prepare and process shipping-related documents, sales contracts, and local marine insurance for incoming machines.
  • Monitor machine shipments and track vessel/machine arrival schedules.
  • Coordinate with the factory as the primary contact for machine orders and related shipment requirements.
  • Process factory-issued invoices in the SAP system for accounting reference.
  • Prepare monthly BEC Credit Allocation and quarterly dealer inventory reports.
  • Handle other administrative and logistics-related tasks as assigned.

QUALIFICATION

  • Bachelor's degree in Administration, Engineering, or a related field.
  • 2–3 years of relevant work experience in a similar capacity.
  • Excellent communication, interpersonal, and coordination skills.
  • Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities.
  • Proven ability to coordinate operations and work with various stakeholders.
  • Highly discreet and trustworthy, with the ability to maintain strict confidentiality.
  • Familiarity with local dining and food trends.
  • Knowledge of bank credit card promotions and offers.
  • Familiarity with air, land, and sea travel arrangements, including low-cost vs. full-service carriers and baggage allowances.
  • Valid driver's license is an advantage but not required.
  • Willingness to

More Info

Job Type:
Permanent Job
Industry:
Other
Function:
Logistics
Employment Type:
Full time

Job ID: 152736693

Last Updated: 22-08-2026 10:03:29 PM
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