Executive Assistant (Reliever)
Executive Assistant (Reliever)
bayfield equipment corporationEarly Applicant
- Posted 2 months ago
- Be among the first 10 applicants
Job Description
Key Responsibilities
- Maintain and update Google Drive records for machine stock, sold, and incoming units, including required machine and shipment details.
- Coordinate with factories, customs brokers, and logistics partners regarding shipping documents, machine deliveries, and shipments.
- Prepare and process shipping-related documents, sales contracts, and local marine insurance for incoming machines.
- Monitor machine shipments and track vessel/machine arrival schedules.
- Coordinate with the factory as the primary contact for machine orders and related shipment requirements.
- Process factory-issued invoices in the SAP system for accounting reference.
- Prepare monthly BEC Credit Allocation and quarterly dealer inventory reports.
- Handle other administrative and logistics-related tasks as assigned.
- Bachelor's degree in Administration, Engineering, or a related field.
- 2–3 years of relevant work experience in a similar capacity.
- Excellent communication, interpersonal, and coordination skills.
- Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities.
- Proven ability to coordinate operations and work with various stakeholders.
- Highly discreet and trustworthy, with the ability to maintain strict confidentiality.
- Familiarity with local dining and food trends.
- Knowledge of bank credit card promotions and offers.
- Familiarity with air, land, and sea travel arrangements, including low-cost vs. full-service carriers and baggage allowances.
- Valid driver's license is an advantage but not required.
- Willingness to
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