Outsourcing Advantage is looking for a reliable and organized Executive Assistant / Project Manager to a CEO to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets
Key responsibilities include:
- Manage and organize the manager's inbox to ensure timely responses and nothing is missed
- Track project tickets/requests and daily tasks, following up to completion
- Maintain task management systems and monitor deadlines
- Coordinate follow-ups with internal team members, vendors, and clients
- Keep project communications organized and up to date
- Support management with scheduling, reminders, and general administrative assistance
- Ensure tasks are completed on time and properly documented
Requirements
- 3+ years of experience as CEO executive assistant with responsibility for project, tasks and email management
- Strong written and spoken English at a C1 Level without using AI with USA accent
- Assertive standing firm with stakeholders on standards and project deadlines while remaining professional.
- Dispatching coordination skills
- Ability to work in fast-paced environment task management
- Smart and solutions oriented with independent thinking skills
- Professional experience communicating externally with clients or vendors
- Reporting and consolidating data to provide CEO with actionable insights
- Comfortable using email systems and task or project management tools in a professional setting
- Available to work during Eastern Time (ET) business hours
- Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)
- Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise.(You can use https://www.loom.com/looms to record and share the link)
Preferred Qualifications:
- Familiarity with CRMs or ticketing systems
- Experience supporting teams in architecture, construction, or engineering environments
Benefits
- Competitive salary
- Opportunity to work on diverse and exciting projects
- Supportive and collaborative work environment
- Weekly payments
- Weekly Incentives based on performance
- Weekends off
