Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We're seeking an Executive Assistant - Program Coordinator. This role is designed for someone who brings a proactive, tech-savvy approach to high-level executive support and thrives in a fast-paced, multi-client environment.
You'll play a key role in supporting our client's partners, with an initial focus on assisting CEO Peer Groups — managing calendars, coordinating communications, organizing meetings, and handling light social media activity.
Location: Must be in The Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Time zone: Monday to Friday – 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays.
Contract: Full Time
Requirements
- Education: Bachelor's degree in a related field preferred.
- Experience: Demonstrated expertise in supporting executives, including high-level calendar and email management; proven experience in a multi-client environment with strong adaptability; experience with light social media and online engagement.
- Skills: Technical expertise required; proficiency in CRM systems (e.g., Go High Level); strong command of Microsoft Office/Google Workspace; excellent written and verbal communication skills; familiarity with workflow automation and AI tools; experience with email marketing and social media coordination (LinkedIn)
- Characteristics: Detail-oriented with strong organizational and analytical skills; independent, self-directed worker comfortable in an autonomous environment; proactive and adaptable across multiple clients and priorities.
Responsibilities
- Provide day-to-day administrative support to the VP and Peer Group Directors, including calendar coordination, database management, task tracking, and accounts payable/receivable.
- Manage recruitment and member coordination, including onboarding/offboarding logistics, intake forms, agreements, payment processing, and CRM updates.
- Serve as the primary point of contact for Titan Peer Group facilitators, supporting their logistical needs, distributing materials, and managing performance documentation.
- Assist with sponsorship and event coordination, including webinar setup, calendar invites, reminder emails, and tracking registration and engagement metrics.
- Maintain accurate CRM records, support workflow automation efforts, and compile data for recruitment, engagement, and retention reporting.
- Coordinate marketing and communication initiatives, including email campaigns, LinkedIn content, newsletters, and proofreading promotional materials.
