Executive Assistant, People & Culture

About Upper Echelon Products

Upper Echelon Products is a top 1% Amazon seller built on data-driven product design. Founded in late 2015 around the Repel umbrella, the top-selling umbrella in e-commerce for the last decade, UEP has grown into a portfolio of proprietary and acquired brands spanning home, outdoor, and lifestyle categories. Our team members work across offices in Austin and Shenzhen and remotely across more than a dozen countries.

Role Summary

UEP is hiring an Executive Assistant, People & Culture to partner directly with the Director of Global People & Culture and help run a lean, high-output HR function. This is not a scheduling-only role. You will own defined pieces of the People & Culture operation outright, from HR systems administration to contractor and compliance support, while also managing the Director's calendar, communications, and cross-functional coordination. We're looking for someone who treats ownership as the default, not the exception: someone who sees a gap, closes it, and reports back rather than waiting to be told.

Key Responsibilities

• Serve as the primary point of coordination for the Director's calendar, meetings, travel, and cross-functional scheduling.
• Own day-to-day administration of core HR systems (GoCo, ClickUp, Workable, Deel, Rippling), data entry, workflow upkeep, and troubleshooting.
• Support payroll and benefits administration cycles, international contractor onboarding via Deel, and related compliance documentation.
• Draft, format, and maintain HR communications, policy documents, and SOPs for the Fig/Docebo LMS.
• Coordinate the full employee/contractor lifecycle paperwork: offer letters, onboarding checklists, status changes, and offboarding.
• Prepare materials, agendas, and follow-up trackers for leadership meetings, reviews, and recurring People & Culture initiatives.

Who You Are

• You handle sensitive personnel, compensation, and compliance information with discretion and sound judgment - always.
• You notice recurring pain points in HR operations and fix them or propose a fix, rather than waiting to be told.
• You default to ownership, you'll naturally claim one or more standing work streams (e.g., onboarding coordination, LMS content upkeep, recognition programs) as your own.

What You Bring

• 3-5 years of experience in HR administration, HR coordination, or as an Executive Assistant supporting an HR/People function.
• Comfort working across multiple HR systems and a genuine interest in keeping them clean and current.
• Fluency in English required for effective communication with global teams.
• Excellent written communication, you can draft a policy update, a team announcement, and a meeting recap equally well.
• A track record of managing confidential information with professionalism and discretion.
• Strong organizational instincts: nothing falls through the cracks on your calendar or your task list.
• Experience supporting a distributed or international workforce is a plus, especially US-based teams.
• Self-direction, you're energized by owning outcomes, not just completing tasks.

Tools You'll Use

Slack, ClickUp, Rippling, Fig/Docebo, LinkedIn Recruiter, and Google Workspace.

Why Join UEP

• Contribute to a top 1% Amazon seller, shaping the visual identity of premium brands like Repel® and Everlasting Comfort®.
• Collaborate with a passionate, brilliant, global team in a supportive, inclusive culture from the comfort of your home in the Philippines.
• Opportunity to work under the mentorship of the Global Director, People & Culture, in a data-driven environment.
• Competitive salary, benefits, and a dynamic remote work environment.

EEO

Upper Echelon Products is an equal opportunity employer and does not discriminate on the basis of age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic prohibited by applicable law.