Schedule: Between 3:00 PM - 8:00 PM PHT
What are we looking for
Skills Required
- Previous experience as a Personal Assistant, Executive Assistant, Senior Administrator, Office Manager, or similar role.
- Excellent verbal and written English communication skills.
- Strong organizational and time-management skills.
- Exceptional attention to detail and accuracy.
- Highly proactive with the ability to anticipate requirements rather than simply wait for instructions.
- Ability to manage multiple priorities and work under pressure.
- High level of professionalism, discretion, and confidentiality.
- Strong follow-through and accountability.
- Comfortable dealing with senior executives, clients, suppliers, contractors, and other stakeholders.
- Proficient in Microsoft Office / Google Workspace and comfortable learning new systems and technology.
The Ideal Candidate
The Successful Candidate Will Be Someone Who Is
Proactive - Anticipates what needs to be done and takes action without being asked.
Organised - Keeps schedules, information, and priorities under control at all times.
A Problem Solver - Doesn't simply identify problems; finds practical solutions.
Detail-Oriented - Notices the small things and ensures nothing falls through the cracks.
Highly Communicative - Communicates clearly, professionally, and confidently in excellent English.
Trustworthy & Discreet - Can be relied upon to handle sensitive personal and business information.
Adaptable - Comfortable moving between executive, business, personal, and ad hoc responsibilities.
Results-Focused - Takes ownership and sees tasks through to completion.
Key Responsibilities
Executive & Administrative Support
- Coordinate meetings, calls, travel arrangements, and other business or personal activities.
- Prepare and organize documents, presentations, reports, correspondence, and other materials.
- Manage emails and communications, ensuring important matters are prioritized and followed up.
- Maintain accurate records, files, schedules, and confidential information.
- Coordinate with internal teams, suppliers, contractors, business partners, and other external stakeholders.
- Monitor deadlines and ensure tasks and commitments are completed on time.
Personal Assistance
- Assist with personal appointments, reservations, travel arrangements, and other ad hoc requirements.
- Coordinate personal errands and lifestyle-related arrangements when required.
- Organize events, dinners, bookings, and other personal or social commitments.
- Handle sensitive and confidential personal information with complete discretion.
Business Support
- Provide administrative support across the executive's two businesses as required.
- Assist with property-related administrative matters, including coordinating with agents, contractors, suppliers, and service providers.
- Conduct research and gather information to support business and personal decision-making.
- Follow up with stakeholders and ensure outstanding actions are completed.
- Assist with special projects and ad hoc business initiatives.
- Help streamline administrative processes and identify opportunities to improve efficiency.
Ad Hoc & Problem-Solving
- Take ownership of ad hoc tasks and projects from initial request through to completion.
- Proactively identify issues before they become problems and recommend practical solutions.
- Handle unexpected changes and urgent requests calmly and efficiently.
- Act as a reliable gatekeeper and trusted point of contact when appropriate.
- Anticipate the executive's needs and stay one step ahead.
JOIN CONNECTOS NOW!
ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.
Our client purchase high-yielding residential and commercial UK property asset and hold long term for income. They are team of experts understand the intricacies of the UK property market and are dedicated to finding below market value properties that will also fit our long term rental strategy.
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Equal Employment Statement
Employment decisions at ConnectOS will be conducted without consideration of factors such as age, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.
