Executive Assistant Responsibilities:
- Drafts and finalizes proposals, reports, and letters.
- Schedules meetings for immediate superiors
- Monitors e-mails of immediate superior and ensure that urgent matters are responded to immediately.
- Updates calendar and contact lists of immediate superiors.
- Files and archives documents
- Prepares requests for cash and supplies.
- Sets up travel arrangements and accommodations for immediate superiors and visitors.
Administrative Responsibilities:
- Manages office supplies and orders new supplies as needed.
- Helps the administration team to plan and orchestrate work to ensure that organizational goals are achieved, and best practices are upheld.
- Supports billing and collection activities by coordinating with internal teams and liaising with clients to ensure timely issuance of invoices and follow-up of outstanding receivables.
- Ensures the functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.
- Coordinates schedules, arranges meetings, distributes memos, and reports, and ensures that everyone is kept current of necessary company news and information.
- Conferences with the accounting department to help make payments, process incoming invoices, and verify receipts.
- Helps the HR to manage company events to foster culture and employee engagement.
- And other administrative duties and responsibilities.
