Location: Remote
Employment Type: Full-Time
Role Summary
We are looking for a highly organized and proactive Executive Assistant with at least 3 years of solid experience supporting senior executives. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with minimal supervision, and is confident handling confidential information and executive-level coordination.
The ideal candidate is detail-oriented, resourceful, tech-savvy, and capable of identifying opportunities to improve workflows and operational efficiency through automation and AI tools. Experience supporting US, AU, or international clients is highly preferred.
Key Responsibilities
- Manage complex calendars, appointments, and scheduling across multiple time zones
- Coordinate meetings, prepare agendas, and take meeting notes when needed
- Handle inbox management, email prioritization, and follow-ups on behalf of executives
- Arrange travel accommodations, itineraries, and expense reports
- Assist with preparing reports, presentations, spreadsheets, and other business documents
- Serve as a point of contact between executives and internal/external stakeholders
- Track deadlines, action items, and ongoing projects to ensure timely completion
- Maintain confidentiality when handling sensitive business and personnel information
- Support day-to-day administrative operations and ad hoc executive requests
- Optimize and streamline administrative and operational processes to improve efficiency
- Identify opportunities to integrate AI and automation tools into daily workflows
- Assist in implementing systems, automations, and process improvements across teams
- Use AI-powered tools to support scheduling, communication, documentation, research, and task management
Qualifications
- At least 3 years of proven experience as an Executive Assistant supporting senior leaders or C-level executives
- Experience supporting US, Australian, or international clients/executives
- Strong experience in process optimization, workflow management, and administrative efficiency
- Familiarity with AI and automation tools such as ChatGPT, Zapier, Notion AI, Calendly, Motion, or similar platforms
- Excellent verbal and written English communication skills
- Strong organizational and time management abilities
- Ability to multitask and work independently in a fast-paced environment
- High level of professionalism, discretion, and confidentiality
- Proficiency in Google Workspace and/or Microsoft Office Suite
- Experience using communication and project management tools such as Slack, Zoom, Asana, Trello, or similar platforms
- Strong attention to detail and problem-solving skills
- Reliable internet connection and a dedicated remote workspace
Nice To Have
- Experience working in a remote or global team environment
- Experience building workflows and automations using no-code or low-code platforms
- Familiarity with CRM systems and productivity software
- Experience handling personal assistant tasks or executive lifestyle management
- Background in startups, agencies, or fast-growing companies
