The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities:
Provision of assistance in planning, budgeting, and performance management
- Reviews and provides inputs to the Head on organization directions and strategies.
- Assists the Head on effective problem-solving and decision-making on matters related to process improvement and resource management.
- Consolidate and monitor the group's budget planning and utilization.
- Assists the Head in ensuring that individual performance and developmental goals of his/her subordinates are met and fulfilled on schedule.
- Facilitates organization-wide planning and alignment to Company goals.
- Tracks and reports on the performance of the organization versus measures cascaded from the corporate level.
- Liaises requirements, meetings and concerns and develops constructive and cooperative working relationships with internal and external stakeholders and maintains them over time.
Provision of assistance in project management
- Facilitates the planning, monitoring and evaluation of operations and projects.
- Facilitates, tracks and reports the identified objectives and execution of the organization and projects scorecard.
- Ensures that organizational projects are delivered on-time, within scope and within budget.
- Ensures technical soundness, relevance, risk assessment and feasibility of projects.
- Serves as consultant to the Head on feasibility of projects and provides regular project updates.
Provision of assistance in research and development
- Conducts research and benchmarking on commissioned studies for the organization.
- Provides recommendations to the Head based on research/benchmarking findings.
- Plans and implements new programs and protocols into the organization.
- Plans organization innovation and growth for higher productivity and business growth.
Provision of assistance in report creation and data analysis
- Creates avenues for data repository and integrity within the organization and ensures adherence to company data/information security policies.
- Ensures accuracy and reliability of data sources.
- Gathers, consolidates, analyzes and synthesizes data and reports needed by the Head.
Provision of assistance to the Head by leading or supporting special projects and/or other tasks as assigned.
Provision of executive and administrative support to the President/CEO.
- Manages the Head's calendar, including scheduling of appointments, meetings, and key engagements, ensuring optimal time utilization and prioritization of critical activities.
- Coordinates internal and external meetings, conferences, and events, including logistics, documentation, and participant engagement.
- Prepares meeting materials, records minutes of meetings, and tracks action items to ensure timely follow-through and completion.
- Handles day-to-day administrative and office support tasks to ensure smooth and efficient executive operations.
- Manages correspondence, communications, and coordination on behalf of the Head as necessary
- Maintains and organizes confidential files, records, and sensitive information, ensuring accuracy, security, and easy retrieval.
- Ensures professionalism, discretion, and confidentiality in all executive and organizational matters.
TECHNICAL COMPETENCIES
- Communication Skills
- Organization Skills
- Technical/Report Writing
- Stakeholder Management
- Problem Solving/Analytical Thinking
- Project Management
QUALIFICATIONS (i.e. Education, Licenses, Certificates, Skills, Relevant experiences)
- Bachelor's or Master's degree in Business Administration, Management, Finance or relevant courses
- With at least 2-5 years of relevant industry or work experience
- Advanced English communication and writing skills
- High proficiency in Office 365 or equivalent applications
- Willing to work 100% onsite at Ortigas, Pasig
