Role Summary
Our client is looking for an Executive Assistant (Virtual Assistant) who will be responsible for research, calendar management, project coordination, client support, and office management
WORK SCHEDULE: TBD, follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
- Perform the following administrative support duties:
- Manage calendars and schedule appointments, meetings, and calls, ensuring timely reminders and efficient use of time
- Organize and maintain digital files and documents, ensuring they are easily accessible and well-organized
- Assist with data entry and record-keeping, ensuring accuracy and completeness of information
- Prepare and format documents, presentations, and reports as needed
- Perform the following basic research and information-gathering duties:
- Conduct basic online research to gather information on topics, competitors, or industry trends as requested
- Summarize research findings in clear, concise reports or presentations for team use
- Perform the following task and project coordination duties:
- Track and follow up on assigned tasks and projects to ensure deadlines are met
- Assist in coordinating team activities and events, including virtual meetings and webinars
- Provide support for special projects as directed, ensuring tasks are completed efficiently
- Perform the following customer and client support duties:
- Assist with customer inquiries and provide basic support, escalating issues to the appropriate team members when necessary
- Manage routine communications with clients, ensuring timely and professional responses
- Perform the following general office management duties:
- Order office supplies or manage subscriptions as needed
- Perform additional administrative tasks as directed by management
Qualifications
- A Bachelor's degree in the related field is preferred
- Experience as an executive assistant in a manufacturing industry
- Excellent, efficient, and can evolve continually are essential to succeed in this role
- Experience in a multi-client environment
- Strong computer aptitude, which includes expertise with Microsoft 365 applications
- Strong organization, oral and written communication skills
- Analytical skills with particular attention to detail
- Aptitude in data management, analytics, reporting preparation
- Ability to function in an autonomous environmentindependent worker, self-directed
