Job Title: Executive Assistant
About Lifesports Inc.
Lifesports Inc. was established with a clear purpose: to promote sports, wellness, and a healthy lifestyle. We aim to elevate the standard of sporting goods in the industry while delivering world-class customer service.
With over 70 years of experience, Lifesports Inc. has become one of the leading sporting goods companies in the Philippines. We continuously adapt to market demands by leveraging new technologies and expanding our reach across geographies.
Working with Lifesports Inc. means joining a people-first organization. We are committed to unlocking our employees potential and fostering a culture built on a can-do attitude, respect for others, dedication, and passion for excellence. If this sounds like you, this opportunity could be a great fit.
Job Summary
The Executive Assistant provides high-level administrative, operational, and personal support to senior management while also fulfilling chief-of-staff responsibilities. This role includes sourcing supplies, contractors, and service providers, facilities management, administrative tasks, policy documentation, and general company support to ensure smooth day-to-day operations.
This position requires someone highly organized, proactive, trustworthy, and capable of handling both strategic coordination and hands-on responsibilities.
Key Responsibilities
Executive & Chief of Staff Support
- Act as a trusted support to management, helping coordinate priorities, schedules, and follow-ups
- Track action items from meetings and ensure timely completion across departments
- Assist in preparing reports, presentations, and internal communications
- Help align teams by following up on commitments and ensuring execution of management directives
- Serve as a point of coordination between departments when needed
Local Purchasing, Supplies, Contractors & Facilities
- Source, evaluate, and coordinate supplies, contractors, and service providers (office supplies, operational needs, construction, maintenance, IT, CCTV, medical, etc.)
- Handle local purchasing for office and operational requirements, including consumables and urgent needs
- Request quotations, compare pricing, negotiate when needed, and manage vendor relationships
- Coordinate facilities-related needs including repairs, maintenance, utilities, and general office upkeep
- Ensure all purchases, services, and facilities activities are properly documented and aligned with company processes
Administration & Policy Documentation
- Support administrative tasks across departments as needed
- Assist in drafting, organizing, and maintaining company policies and internal documentation
- Help improve workflows and standard operating procedures
Personal Errands & Executive Support
- Manage personal errands and ad hoc requests for management (e.g., pickups, drop-offs, bookings, scheduling)
- Provide flexible support as required to help management focus on higher-level priorities
General Company Support (All-Around Utilities)
- Assist various departments with operational needs as they arise
- Support onboarding/offboarding logistics and coordination with HR
- Take ownership of special projects assigned by management
Qualifications
- At least 4 years of experience in a similar Executive Assistant, Administrative Officer, or Operations Support role
- Proven experience supporting senior management in a fast-paced environment
- Very strong English writing skills (able to draft professional emails, policies, reports, and internal documents independently)
- Advanced Excel skills (comfortable with formulas, organizing datasets, tracking reports, and building simple summaries)
- Strong organizational and time-management skills with the ability to handle multiple priorities
- Excellent written and verbal communication skills
- High level of discretion, professionalism, and integrity
- Proactive, resourceful, and solutions-oriented
- Comfortable handling both office-based work and field tasks (contractor coordination, purchasing, errands)
- Proficient in productivity tools (email, spreadsheets, documents)
Key Traits We're Looking For
- Reliable and detail-oriented
- Highly organized and disciplined
- Able to work independently with minimal supervision
- Flexible and willing to take on varied responsibilities
- Strong sense of ownership and accountability
- Trustworthy and confidential
What We Offer
- A collaborative, fast-paced work environment with exposure to global brands
- A key role with opportunities for growth
- Competitive salary and performance-based incentives
Benefits
- Performance-based incentives
- Regularization bonus
- Paid leaves (accruing from Day 1)
- Maxicare health insurance (upon 1 year of tenure)
- Employee discounts
- Free on-site parking
- Company events
- Opportunities for promotion and career advancement
Work Schedule
- Monday to Friday: Compressed work schedule (9:00 AM 7:00 PM)
- Alternating Saturdays (twice a month):
- 9:00 AM 4:00 PM, or
- 8:00 AM 3:00 PM
