Executive Assistant

JOB BRIEF

• The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling correspondence, and preparing business documents. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

JOB RESPONSIBILITIES

• Manage executives calendars, appointments, and meeting schedules.
• Assist executives in preparing for meetings by organizing agendas, materials, and presentations.
• Respond to emails and document requests on behalf of executives in a timely and professional manner.
• Draft presentations, meeting minutes, reports, correspondence, and other business documents.
• Coordinate travel arrangements, accommodations, and logistics as required.
• Organize and maintain confidential files, records, and documents.
• Coordinate with internal departments and external stakeholders to ensure smooth communication and workflow.
• Perform other administrative duties and special projects as assigned by management.

JOB QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Proven experience managing multiple priorities, administrative coordination, and logistics.
• Highly organized, detail-oriented, and able to multitask effectively with excellent follow-up skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.