Executive Assistant

About The Company

A well-established global enterprise offering a diverse portfolio of technology products and business solutions designed to support growth, collaboration, and digital transformation.

This is 6-month agency contract role – renewable.

Responsibilities

• Coordinate onboarding for new hires across the team.
• Ensure timely setup of laptops, software, system access, and other onboarding resources.
• Conduct new hire orientation sessions and act as a key onboarding contact.
• Provide administrative support to senior leaders, including calendar management and meeting coordination.
• Manage travel arrangements, itineraries, and logistics for executives and visitors.
• Prepare and submit expense reports, ensuring policy compliance.
• Support hiring managers with onboarding activities and basic setup/troubleshooting.
• Organising company wide events and logistics for it.
• Partner with regional administrative teams to improve onboarding processes.
• Gather feedback and recommend process improvements.
• Support ad hoc administrative tasks, reporting, and team initiatives.
  
  

Requirements

• At least 8 years of experience in executive administration.
• Strong experience in calendar management, travel coordination, and expense processing.
• Proficient in Microsoft Office Suite, Outlook, and Teams.
• Experience in Global/ Regional /ASEAN exposure coordination.
• Skilled in complex calendar management, executive visit coordination, and vendor/supplier engagement, event management.
• Able to manage full international travel planning (multi‑leg itineraries, logistics, visa, accommodation).
• Expense management with accurate, timely submissions.
  
  

Interested candidates who wish to apply for the above positions, please click Apply now.

Working Location: Singapore

Bhadoria Shilpalekha Vikas (R1876178)

JAC Recruitment Pte. Ltd. (90C3026)

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