Executive Assistant (Home-based)

About Us:

Outsourced.ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

Overview:

We are looking for a proactive and highly organized Executive Assistant (EA) to provide dedicated administrative and operational support to the Director. The EA will play a key role in managing priorities, coordinating communications, and ensuring seamless day-to-day operations. This position requires strong multitasking abilities, professionalism, and discretion in handling confidential information.

Key Responsibilities:

• Manage the Director's calendar, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and meeting requests; draft and prepare correspondence as needed.
• Prepare reports, presentations, and documentation in coordination with internal teams.
• Support meeting coordination including agenda preparation, note-taking, and follow-up on action items.
• Handle confidential and sensitive information with discretion.
• Liaise with stakeholders, clients, and team members on behalf of the Director.
• Track deadlines, deliverables, and project milestones to ensure smooth execution of business priorities.

Qualifications & Skills:

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency in Microsoft 365, Google Workspace, or equivalent productivity tools.

Preferred Background:

• Experience supporting senior executives in a professional services, outsourcing, or corporate environment.
• Familiarity with UK time zones and business communication standards.

Work Schedule:

• Monday to Friday, 4PM-1AM Manila Time

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the I'm Interested button, I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.