REQ14045 Executive Assistant, Global Marketing (Open)
Position Summary
Executive Assistant, Global Marketing is responsible for providing full administration and secretarial support to the Vice President, Global Marketing.
Primary Responsibilities
- Report generation and expense accounting
- Prepare, type, format, proofread documentation and display initiative when preparing correspondence, agendas, minutes and other documents
- Proactively managing executive diaries to assist with time management
- Open, distribute and process incoming correspondence - managing and prioritizing the flow of executive mail, responding to standard mail, re-directing mail where appropriate
- Maintaining an effective follow-up system to ensure all issues are addressed and responded to in a timely manner
- Maintaining a database of common contacts, internal and external customers, and regularly utilized information
- Book conference rooms, catering requirements and presentation equipment; administering user friendly filing system for both electronic and paper-based files
- Provide other secretarial assistance as directed
- Use discretion and initiative when screening calls and visitors and ensure a diplomatic response is provided when the Managers are unavailable
- Liaise between the relevant departments on function details and other requirements
- Maintain up-to-date information on organizational structure and facilities.
- Circulating documentation/correspondence and providing administrative assistance where required
- Comply with company policies and procedures regarding occupational health and safety, grooming standards, customer service and security
- May be required to work outside the office and inside the Gaming floors.
Key Performance Indicators
- All correspondence, reporting and documentation is prepared in an accurate, timely and professional manner
- Paper and electronic filing system is established and maintained
- A clean and organized work environment is maintained
- Procedures are improved to ensure efficient and timely completion of tasks
- Customer needs are satisfied and where appropriate exceeded
- Compliance at all times to legislative requirements and company policy.
Qualifications
I. Experience
- Preferably 2+ years in a senior secretarial or personal assistant role
- Experience in a hospitality or Casino environment is desirable
- Electronic and paper-based filing systems
- Secretarial and administrative processes
- Knowledge of MRP products, services and organizational structure is preferred
II. Education
- A diploma in an appropriate discipline or progress toward a tertiary qualification
- Studies or certificate in business or office administration
III. Skills / Competencies
- Possess basic knowledge of computer and familiar with the use of email, Word and Excel.
- A team player who motivates others to work effectively within the team.
- Highly motivated, energetic and creative.
- Possess a positive flair and vibes, a confident and charismatic.
- Strong team player.
- Ability to develop relationships and communicate effectively across all levels of the organization.
- Ability to develop relationships and communicate effectively
- Display a high level of integrity and commitment to customer service.
- Works well as an individual and equally effective when working in a team.
- Prepared to adopt and implement new approaches and practices to meet changing circumstances.
- Excellent communication skills (verbal and written)
- Typing efficiency of 60 words per minute or more
