Executive Assistant

Company Description

Getmeds Philippines Inc. is a multinational pharmaceutical company founded in 2020, with a growing portfolio in Oncology, Hematology, Anesthesiology, and rare diseases. In a short time, it has earned recognition at local and international healthcare conventions for its innovation and commitment to improving patient outcomes. The company has made a significant impact on the lives of millions of Filipino patients and continues to expand its reach. With ongoing growth into India, Singapore, Vietnam, and other markets, Getmeds offers team members the opportunity to contribute to global healthcare initiatives in a dynamic, fast-evolving environment.

Position Overview

We are looking for a highly organized, proactive, trustworthy, and technologically proficient Executive Assistant who will provide direct executive and administrative support to the Company Owner.

The Executive Assistant will play a critical role in managing the Owner's schedule, communications, meetings, business requirements, and follow-up activities. The successful candidate must be capable of working independently, handling confidential information with discretion, managing multiple priorities, and communicating professionally with internal and external stakeholders.

The ideal candidate must have proven experience supporting a senior executive or business owner and should be comfortable working in a fast-paced and multicultural business environment. Experience working directly with a foreign national or international executive is a strong advantage.

Key Responsibilities

• Manage the Owner's calendar, appointments, meetings, travel, and daily schedule.
• Prepare and manage emails, reports, presentations, meeting minutes, and other executive documents.
• Coordinate with employees, clients, suppliers, business partners, and international stakeholders.
• Monitor important tasks, deadlines, follow-ups, and commitments of the Owner.
• Conduct research and prepare summaries or information needed for business decisions.
• Handle confidential information and executive matters with professionalism and discretion.
• Assist with special projects and other business-related tasks assigned by the Owner.
• Utilize AI and digital tools to improve productivity, documentation, research, and workflow efficiency.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field is preferred.
• 3–5 years of proven experience as an Executive Assistant or similar executive support role.
• Experience working directly with a Company Owner, CEO, or senior executive is highly preferred.
• Experience working with a foreign national or international executive is an advantage.
• Fluent in English with excellent oral and written communication skills.
• Strong organizational, time-management, coordination, and multitasking skills.
• Highly computer literate with proficiency in Microsoft Office and Google Workspace.

AI & Digital Skills — REQUIRED

• Proficient in using AI tools, particularly ChatGPT and Claude.
• Knowledge of Google Gemini, Microsoft Copilot, or other AI productivity tools is an advantage.
• Ability to use AI for research, business writing, document preparation, summarization, presentations, data analysis, and workflow improvement.
• Knowledge of effective AI prompting/prompt engineering is preferred.
• Ability to review, verify, and refine AI-generated outputs before use.
• AI proficiency is a mandatory requirement for this position.

Ideal Candidate

A professional who is proactive, discreet, detail-oriented, highly organized, fluent in English, technologically savvy, and capable of working independently while providing reliable executive support to the Company Owner.