Overview
We are looking for a high-autonomy Executive Assistant to directly support a founder or senior executive in a fast-paced, high-complexity environment.
At-a-Glance
- Work Setup: 100% Remote, Full-time
- Monthly Salary (depends on skills and experience)
- Work Schedule: Monday to Friday, 8AM - 5PM EST
- Start Date: Within 2-4 weeks
- This role requires attention to detail, strong judgment, emotional maturity, and systems thinking.
- Must be comfortable answering inbound calls and handling follow-ups
- Experience with CRM systems (GoHighLevel or HubSpot a plus)
Why You'll Love This Role
- Work remotely with a stable, growing company
- Support a founder or senior executive with meaningful priorities and high-impact work
- High trust role with clear expectations and strong ownership
Key Responsibilities
- Act as the gatekeeper for the executive by controlling access, filtering requests, and protecting time
- Manage complex calendars, scheduling multiple parties, resolving conflicts, and protecting focus blocks
- Own inbox management by filtering messages, drafting replies, and keeping communication organized and timely
- Draft and polish executive-level communication for internal and external stakeholders
- Coordinate projects by tracking deadlines, following up with stakeholders, and maintaining task systems
- Answer inbound calls and follow up with leads to schedule appointments and move them forward to the next appropriate step in the sales process.
- Maintain CRM updates by logging notes, tracking follow-ups, and keeping contact records accurate
- Prepare meeting agendas, organize materials, take notes, and track follow-up actions to completion
- Support travel arrangements, bookings, and confirmations, ensuring all details are accurate and organized
- Anticipate problems early and proactively present solutions before issues escalate
- Build, improve, and maintain systems, SOPs, and workflows that help the executive stay organized and focused
- Support day-to-day executive operations by managing details, priorities, and deliverables across multiple areas
- Handle other administrative tasks as needed to support executive priorities
What Success Looks Like
- You take ownership of your responsibilities
- Executive time is protected consistently, with fewer interruptions, fewer last-minute changes, and strong control over priorities
- Calendar, inbox, and communication stay organized and predictable, with fast turnaround times and minimal errors
- Projects and follow-ups stay on track, with clear visibility on deadlines, next steps, and stakeholder accountability
- The executive operates with less stress and more clarity because systems run smoothly and nothing falls through the cracks
- Potential issues are communicated early, not after deadlines
- Daily end-of-day check-in reports are sent consistently
- Weekly summary of accomplishments is provided
- Quick response during scheduled work hours
- No late starts or unplanned absences
Requirements (Must Haves)
- At least 3 years of experience supporting founders, CEOs, or senior executives as an Executive Assistant
- Strong calendar and inbox management experience in complex, fast-moving environments
- Excellent written and verbal English communication
- Strong attention to detail, organization, and follow-through
- Experience coordinating projects and working with multiple stakeholders
- Proactive mindset with strong decision-making and emotional maturity
- Comfortable working with structure, SOPs, and improving systems
Tools
- Microsoft Office or Google Workspace
- CRM experience is required, GHL / Hubspot / HouseCallPro experience a plus
- Familiarity with task management systems
- Experience using AI tools like ChatGPT is an advantage
- Canva experience is a plus
Technical Requirements
- Suitable work-from-home setup
- Stable Internet (minimum 50 Mbps)
- Personal Device Specifications: 8th gen Intel i5+/Ryzen 5 3000+/Mac Core i5 (2017+), 8GB RAM minimum
Compensation & Benefits
- Monthly Salary (depends on skills and experience)
- 13th-month pay
- US Holidays
How to Apply
To proceed with your application, please complete this form: https://forms.gle/gndAvZduKFe2HWYK9
Important Note
Your CV must clearly show your work history with dates, key responsibilities, and the tools you use.
This helps us present you accurately to clients, highlight your strengths, and match you with opportunities that fit your skills, increasing your chances of being selected and placed faster.
