Our Company
At DOXA, we connect businesses with top tier talent across various industries, delivering innovative outsourcing solutions that help companies scale and grow seamlessly.
What sets DOXA apart is our commitment to a supportive and engaging team culture that prioritizes your well-being and professional development.
We are dedicated to helping you grow alongside your client by supporting your learning journey and surrounding you with a strong Executive Assistant community. We value individuals who are open to learning, adaptable, and eager to embrace new opportunities.
The Role
We are seeking an Executive Assistant who will play a critical role in the organization by providing high level, day-to-day support to an executive. This role requires exceptional organizational skills, sound judgment in handling confidential information, and strong verbal and written communication abilities. The position begins with two weeks of paid training to ensure a smooth and successful onboarding experience.
Location: Must be residing in the Philippines Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: 8am - 5pm Mountain Time, follows Philippine holidays
Employment Type: Full-time.
Requirements
Education: Bachelor's degree in Business, Finance, Management, Marketing, or similar preferred
Experience
- Must have 2+ years of experience as an Executive Assistant working in a similar role
- Strong computer aptitude, including experience with Microsoft 365, G Suite, Canva, Zoom, Dropbox, Calendly, Slack, Trello, Monday.com, Basecamp, Asana or similar, Adobe Acrobat, LastPass, LinkedIn, CRMs, ChatGPT, MidJourney or DALL E or similar, Jasper, AI meeting tools, and expense management tools
- Experience supporting podcast, content, or marketing initiatives is highly preferred, in addition to core EA responsibilities such as email and client meeting management
Characteristics
- Strong organization, oral and written communication skills
- Analytical skills with particular attention to detail
- Aptitude in data management, analytics, reporting preparation
- Ability to function in an autonomous environmentindependent worker, self-directed
- Adaptable and collaborative, with the ability to transition into an existing workflow and quickly learn an executive's day to day operations
Responsibilities
Executive Support: Own executive email and calendar management, including
prioritizing, delegating, and preparing correspondence on behalf of the executive. This
may also include supporting the executive's brand via social media, podcasts, etc.
Managing Up: Optimize your executive's time and workload effectively, as well as
speak up and stay ahead of potential problems by providing the right information at the
right time
Effective Communication: Act as the first point-of-contact and gatekeeper for the
executive and drive internal and external communications, presentations, reports, and
more
Anticipating Needs: Understand an executive's preferences, work style, and priorities.
This could involve preparing materials for meetings, anticipating travel needs, or
preemptively addressing scheduling conflicts
Meeting Management: Coordinate and facilitate executive-level meetings, including
agendas, taking notes, and following up on action items with stakeholders
Project Management: Planning and ensuring that clients align with executive priorities,
holding team members accountable, and following through with stakeholders
Personal Assistance: Support the executive in personal areas such as appointments,
events, home needs, etc.
Continuous Improvement: Seek ways to improve executive efficiency and
effectiveness by streamlining processes and implementing new solutions
