Executive Assistant - Construction Operations & Business Development Support

A growing construction services company expanding into electrical, generator, and related field services is seeking a proactive and highly organized Executive Assistant to support leadership with daily operations, business development, sales follow-up, and administrative coordination.

Requirements

Key Responsibilities:

Executive & Operational Support

• Provide daily executive support to company leadership, helping manage priorities, schedules, tasks, and follow-up items
• Track important deadlines, commitments, and action items to ensure nothing falls through the cracks
• Organize operational issues, questions, and requests to ensure they are properly addressed and followed through
• Prepare daily or weekly updates outlining completed tasks, outstanding items, blockers, and next steps
• Help leadership stay focused by managing administrative details and coordinating priorities
  
  

Construction Operations Support

• Support day-to-day coordination related to construction, electrical, generator, and field service operations
• Maintain organized records related to projects, customers, vendors, leads, and operational tasks
• Assist with communication and coordination between leadership, office staff, subcontractors, vendors, and external partners
• Help maintain project trackers, checklists, documentation, and workflow systems
• Support the creation and improvement of processes that help projects run more efficiently
  
  

Sales & Business Development Support

• Assist with tracking sales opportunities, leads, and follow-up activities
• Monitor unclosed leads and ensure timely follow-up actions are completed
• Support appointment-setting and lead generation efforts by organizing information and coordinating next steps
• Maintain CRM updates, sales notes, pipeline information, and follow-up records
• Assist leadership with business development initiatives, partnerships, and growth opportunities
• Help organize ideas, research, and action plans related to company expansion
  
  

Process Improvement & Systems

• Create, update, and maintain SOPs, checklists, templates, and repeatable workflows
• Identify opportunities to improve organization, communication, and operational efficiency
• Help implement systems that improve accountability and follow-through
• Utilize AI tools, automation platforms, and productivity software to reduce repetitive tasks and improve efficiency
• Assist with documentation and organization of company knowledge
  
  

Administrative & Communication Support

• Coordinate meetings, follow-ups, reminders, and internal communications
• Maintain organized files, documents, notes, and business records
• Assist with research, reporting, and preparation of leadership materials
• Communicate professionally with customers, vendors, partners, and internal team members
• Maintain confidentiality when handling company information
  
  

Qualifications & Skills:

• Experience as an Executive Assistant, Operations Assistant, Project Coordinator,
• Construction Administrator, or similar support role
• Experience working with a construction, trades, home services, electrical, generator, or field-service company preferred
• Strong written and verbal English communication skills
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and keep tasks moving forward
• Strong follow-up skills and ability to hold processes accountable
• Ability to work independently, make decisions, and take ownership of responsibilities
• Comfortable working with sales teams, contractors, vendors, and operational partners
• Ability to organize information and turn broad ideas into actionable steps
• Professional, reliable, and trustworthy with strong judgment
  
  

Preferred Experience:

• Previous experience supporting a construction company, contractor, or home service business
• Familiarity with construction workflows, project coordination, estimating, scheduling, or customer communication
• Experience with CRM systems, lead tracking, or sales pipelines
• Experience coordinating with marketing agencies, appointment setters, or lead-generation partners
• Experience creating SOPs, process documentation, and operational systems
• Familiarity with AI and automation tools such as ChatGPT, Claude, Zapier, or similar platforms
• Experience supporting companies during periods of growth or expansion
  
  

Benefits

• Work-from-home opportunity
• Opportunity to contribute to a growing business by enhancing efficiency and client experience
• Supportive and collaborative work environment
• Paid training
  
  

Schedule:

• 40 hours per week
• Monday to Friday
• Night shift - PH time