Executive Assistant & Community Manager for a Wellness Brand

Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday-Friday, 8am - 5pm PST

Salary Range: Php75,000 - 100,000

About the Company

Our clients are founders and operators of fast-growing brands in the beauty, wellness, and personal development industries, leading companies, and community platforms. They work at a high level with global clients, corporate partners, and internal teams—driving formulation, manufacturing, speaking engagements, retreats, and digital program launches.

They are seeking a proactive and highly organized Remote Executive Assistant to help manage daily operations, communications, and scheduling while enabling us to focus on high-impact priorities. This role will evolve with the company, with opportunities for growth and specialization.

About the Role

The Executive Assistant & Community Manager will directly support company founders by managing inboxes, scheduling and coordinating meetings, organizing tasks, providing daily summaries and follow-ups, and communicating on-the-fly as needed. The ideal candidate is detail-oriented, tech-savvy, and operates with a high degree of professionalism and confidentiality.

Additionally, you will support the early development of their online community, assisting with posting updates, welcoming members, and light moderation. More advanced community tasks may be added over time.

This position is ideal for someone who loves being in a dynamic environment, enjoys interacting professionally with clients and collaborators, and wants to grow with a rapidly expanding organization.

Responsibilities:

1. Inbox Management

• Monitor multiple email inboxes daily
• Draft, organize, flag, and prioritize messages for response
• Ensure timely follow-up on key communications

2. Calendar & Scheduling

• Coordinate meetings with clients, partners, and internal stakeholders
• Manage daily calendars, appointments, presentations, and travel coordination
• Prepare agendas and track action items from meetings

3. Operations & Task Coordination

• Organize tasks, deadlines, and reminders in project/task management tools
• Communicate with team members to ensure project follow-through
• Prepare and format documents, presentations, and reports when needed

4. Daily Briefings

• Provide a concise daily summary of:
• Inbox priorities
• Tasks requiring attention
• Meetings — scheduled, upcoming, and follow-ups needed

5. Relationship Support

• Assist with outreach responses and maintain contact lists
• Help nurture relationships with existing and new potential clients
• Competencies and Qualifications

Must-Have

• 2+ years experience as an Executive Assistant or Operations Coordinator (remote experience preferred)
• Outstanding written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to handle changing priorities and urgent tasks
• Proficient in:

-Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)

-Zoom or other virtual meeting platforms

-Whatsapp communication

-Project management tools (Notion, Asana, Trello, Monday, etc.)

-CRM experience a bonus

• Maintains strict confidentiality and professional judgment
• Positive, proactive, resourceful, and solution-oriented mindset
• Work Style: You thrive in a fast-moving environment and excel at keeping leadership focused, informed, and prepared. You are a true partner—anticipating needs before they are asked and ensuring nothing falls through the cracks.

What We Offer

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Complete Benefits Package - SSS, Philhealth, & Pag-ibig
• Paid Service Incentive Lead (SIL)
• Paid Philippines Holidays
• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.

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