Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We're seeking an
Executive Assistant. This role is designed for a highly proactive, detail-oriented professional who thrives in fast-paced environments and enjoys supporting multiple executives.
You'll play a key role in ensuring executive operations run smoothly by managing calendars, communications, CRM processes, and task execution while maintaining alignment with EOS practices.
Location: Must be in Colombia Remote.
Environment: Colombian and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday 7:00 AM 4:00 PM PST.
Contract: Non-fixed Term Colombian Contract.
Requirements
- Education: Technical degree or professional studies in Administration, Business, Communications, or related fields (preferred).
- Experience: Previous experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior. Experience working with international clients or executives is highly desirable.
- Skills:
- Advanced calendar, email, and task management
- Strong CRM and data entry experience (Pipedrive or similar).
- Proficiency with Google Workspace, Asana, and CRM tools
- Excellent written and verbal communication in English
- Characteristics:
Highly proactive and solution-oriented (not reactive)
- Exceptional attention to detail and follow-through
- Strong judgment, discretion, and reliability
- Calm, flexible, and steady under pressure and deadlines
- Able to support multiple executives with different communication styles
Responsibilities
Calendar Management/EOS Session Tracking:
- Manage complex calendars, prioritize appointments, and proactively resolve scheduling conflicts
- Coordinate internal and external meetings, including agenda preparation and follow-up
Email Management
- Monitor and manage inboxes; draft, proofread, and organize communications on behalf of executives
- Ensure timely responses and flag urgent issues
Leads Management
- Data entry into Pipedrive CRM, scheduling VTH/90MM, and following the detailed leads management process as written in Trainual
Travel Management
- Task Management
- Follow through on delegated tasks and ensure nothing falls through the cracks
- Track to-dos and key deliverables across multiple projects (through Asana)
- Communication with clients
- pre-and post-session emails, scheduling of sessions, & etc.
- Facilitating weekly same-page (L10) meetings with the Implementer they support
- Data Entry/CRM Reporting
- Software utilization: a combination of Google Workspace for Business, Asana, EOSWW CRM, and Pipedrive for all of these tasks
