Executive Assistant

Executive Assistant

Are you detail-oriented, discreet, and passionate about protecting a CEO's time and keeping every commitment moving forward We're looking for an Executive Assistant who thrives in a fast-paced environment, anticipates needs before being asked, and takes pride in owning outcomes — not just tasks.

In this role, you will manage the CEO's calendar and inbox with precision, prepare and track every meeting and commitment to completion, and handle sensitive financial, legal, and personnel matters with total discretion. You'll screen and manage communications, coordinate travel from start to finish, and draft messages in the CEO's voice — freeing up significant time so he can focus on the few things only he can do. Your ability to stay calm under pressure and anticipate needs will be key to giving the CEO back valuable hours each week.

What will you do as an Executive Assistant

• Protect the CEO's time and keep every commitment moving forward by managing an accurate calendar, a well-handled inbox, thoroughly prepped meetings, and tracked follow-up items.
• Conduct a week-one time audit to identify where the CEO's time goes, and repeat this audit quarterly to track progress toward offloading 20 hours of his time per week within 90 days (10 hours by day 45).
• Own and maintain an accurate calendar at least a week ahead, ensuring no double bookings and that every meeting is confirmed.
• Triage the inbox daily, ensuring nothing urgent goes unanswered past the same business day.
• Log every commitment made in meetings with a clear owner and due date, ensuring at least 95% are closed on time or flagged before they slip.
• Prepare an agenda and a one-page background packet for every external meeting in advance, without needing to be asked.
• Screen calls and messages, routing or handling them directly, and draft communications that are ready to send as-is.
• Manage travel arrangements end-to-end, ensuring clean itineraries with zero missed reservations or connections.
• Handle sensitive financial, legal, and personnel information with total discretion, always ensuring zero leaks.

What We're Looking For

• Proven experience supporting a senior executive, C-level experience preferred.
• Excellent judgment and discretion when handling confidential information.
• Strong written communication skills, with the ability to draft messages in the CEO's voice.
• Highly organized and detail-oriented, comfortable-owning outcomes rather than just tasks.
• Calm under pressure, with the ability to anticipate needs before being asked.

What We Offer

ClearSource offers a competitive salary as well as opportunities for career growth and professional development. We have an inclusive culture that values diversity and the contributions our employees make to the organization's success.

We also offer:

• Competitive salary – Get paid for doing what you love!
• Medical and dental insurance (with free dependent coverage!).
• Group life insurance for peace of mind.
• Paid time off (PTO) – Because work-life balance matters.
• Outstanding career growth opportunities – Learn, advance, and develop your career.
• A fun, innovative, and energetic team culture – Be part of a company that values its employees
• Skills and leadership development to help you reach your full potential.
• Free meal for onsite employees

At ClearSource, our mission is simple: Making Lives Better—for our employees, our clients, and their customers. Our culture is built on a strong foundation of core values that shape everything we do:

• Customer First – We are obsessed with delivering an exceptional customer experience.
• Personal Accountability – We do the right thing and own our actions.
• Humble Courage – We embrace feedback, seek growth, and push ourselves to improve.
• Hungry – We bring passion, energy, and drive to everything we do.
• Happy & Healthy – We believe in balance, well-being, and a positive workplace.

If these values resonate with you, this is your chance to join a fast-growing, high-performing team!