Executive Assistant-Clark

Role Summary

The Executive Assistant to the President and CEO of Voya Philippines provides high-level administrative and strategic support, acting as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President and CEO of Voya Philippines. The ideal candidate is a proactive problem-solver with exceptional organization, discretion, and the ability to manage complex priorities in a fast-paced environment.

Key Responsibilities

•Manage and optimize an extremely active calendar of appointments and serve as the primary gatekeeper to the the President and CEO's time.

•Coordinate complex travel arrangements, itineraries, and agendas for business trips for the President and CEO and members of the Senior Executive Leadership team.

•Ensure the CEO is fully prepared for all meetings with the necessary documents, briefings, and research.

•Screen and manage incoming calls, emails, and correspondence, responding on behalf of the President and CEO when appropriate.

•Draft and edit high-level professional correspondence, reports, and internal/external communications.

•Act as a bridge between the Office of the President and CEO and the senior leadership team, ensuring smooth communication and follow-through on key directives.

•Meeting Coordination & Documentation.

•Organize and attend board meetings, executive sessions, and leadership summits, ensuring accurate minutes and tracking of action items.

•Create and polish high-impact presentation decks for stakeholders and board-level discussions.

•Handle highly confidential and sensitive information with absolute discretion and integrity.

•Lead and manage special projects as assigned by the President and CEO, ranging from corporate events to research initiatives.

•Ensure the seamless operation of the President and CEO's office, including expense management and personal administrative tasks as needed.

•Prioritize and follow up on incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature.

•Coordinates all necessary arrangements for customer visits.

•Serves as a resource to others in the resolution of complex administrative problems.

•Compiles and ensures timely sending of Monthly performance report and quarterly management and audit performance to corporate.

•Assists with customer contracts administration by filing, copying and obtaining proper signatures etc.

•Trains other administrators as needed.

•Performs other duties as assigned.

Qualifications

Education

• Bachelor's degree in Business Administration, Communications, or a related field.

Experience

• At least 5-10 years of experience supporting C-level executives (CEO, President, or Chairman).

Knowledge & Skills

•Skills: Exceptional command of English (written and verbal) and mastery of MS Office (Word, Excel, PowerPoint).

•Communication: Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

Others

•Strong organizational and multitasking abilities.

•High discretion and comfort holding confidential, sensitive information.

•Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked.

•Must be willing to work on a hybrid or onsite set-up.