Executive Assistant

The Executive Assistant provides high-level administrative support to the company's executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential communications, and ensuring the executive's day-to-day operations run smoothly. The Executive Assistant serves as a gatekeeper, organizer, and key point of contact both internally and externally.

Key Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings
• Prepare and organize meeting materials, take minutes, and track action items
• Draft, proofread, and manage emails, memos, presentations, and reports
• Coordinate travel arrangements, accommodations, and itineraries
• Serve as the liaison between the executive and internal/external stakeholders
• Maintain confidentiality of sensitive documents and information
• Monitor and prioritize emails, calls, and messages on behalf of the executive
• Organize and maintain office files, contacts, and records
• Assist in project tracking and deadline management
• Perform other administrative duties as assigned by the executive
• Bachelor's degree in Business Administration, Management, Communication, or related field
• At least 2 years of experience as an Executive Assistant or in a similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools
• Ability to multitask, prioritize effectively, and meet deadlines under pressure
• Strong attention to detail and problem-solving abilities