Executive Assistant

Provides high-level administrative and secretarial support to executives by managing schedules, correspondence, meetings, reports, and confidential information to ensure efficient daily operations.

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Screen phone calls, emails, and correspondence, responding or forwarding as appropriate.
• Prepare reports, presentations, meeting agendas, minutes, and other business documents.
• Organize and maintain confidential files, records, and executive documents.
• Coordinate internal and external meetings, conferences, and events.
• Monitor deadlines, follow up on action items, and ensure timely completion of executive requests.
• Handle confidential information with the highest level of discretion.
• Assist in preparing business reports, proposals, and executive presentations.
• Coordinate communication between executives, departments, clients, and external partners.
• Process expense reports, purchase requests, and other administrative documentation.
• Arrange logistics for business trips, accommodations, and transportation.
• Maintain office supplies and ensure smooth administrative operations.
• Perform research and gather information required by management.
• Support special projects and perform other duties assigned by management.

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
• At least 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar administrative role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational, time management, and multitasking skills.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Ability to work under pressure and meet deadlines.
• Experience supporting senior executives is an advantage.