Executive Assistant (AU Real Estate Exp Required)

Join the enablesGROUP – Where Talent Meets Opportunity!

Why Join enablesGROUP

Since 2016, enablesGROUP has been on a mission: to deliver high-quality operations and outsourcing services to every client, big or small.

Fast forward to 2026, we've grown our global footprint to serve 100+ clients and expanded into 4 key industries. At enablesGROUP, you're not just joining a company – you're joining a community that values growth, learning, and success. Check us out at www.enablesgroup.com.

At enablesGROUP, you're not just joining a company – you're joining a community that values growth, learning, and success.

We have market leading engagement scores and invest heavily in your Learning and Development, with a specific focus on enhancing your ability to leverage AI in your daily tasks.

Our Perks & Benefits include:

• Comprehensive health and life insurance starting Day 1, covering 2 eligible dependents.
• 20 leave credits for vacation and emergency.
• Endless opportunities for career advancement with annual performance reviews and salary increases.
• Company-provided laptop to set you up for success.
• Convenient office location in Pasig, at the heart of Manila, accessible to all.
• Loyalty rewards: Employees celebrating 5 years could receive a profit-sharing scheme.
• In-house learning & development programs with access to the latest in AI and technology.

Job Title: Executive Assistant (Event Management)

Location: Ortigas, Pasig, PH

Work Schedule: Monday to Friday, 6:30 AM - 3:30 PM - Full Onsite

JOB DETAILS:

We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will serve as a reliable partner, enabling the smoot operation of daily tasks and long-term projects. This role requires strong organizational, communication, an problem-solving skills, as well as the ability to handle multiple priorities in a fast-paced environment.

Experience within the Real Estate / Property industry, combined with a strong background in customer service and front desk or receptionist responsibilities, is highly valued for this position.

KEY RESPONSIBILITIES:

Executive Support

• Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, and minutes, ensuring accurate and timely follow-up on action items.
• Handle confidential and sensitive information with discretion.

Communication

• Serve as the first point of contact for internal and external stakeholders on behalf of the executives.
• Draft, edit, and proofread correspondence, reports, and documents.
• Coordinate communication between the executive team and other departments or external parties.
• Maintain a professional and customer-focused approach when handling enquiries and interacting with clients, visitors, and stakeholders.

Administrative Management

• Organize and maintain filing systems, ensuring proper documentation and record-keeping.
• Oversee expense reporting, budget tracking, and procurement of office supplies.
• Monitor and prioritize incoming emails and requests, responding or redirecting as necessary.
• Provide front desk and reception support as required, ensuring visitors and enquiries are handled professionally and efficiently.

Project Coordination

• Assist in managing special projects, ensuring deadlines and deliverables are met.
• Research and compile information needed for decision-making or project execution.
• Collaborate with cross-functional teams to streamline processes and improve efficiency.

QUALIFICATIONS:

Education

• Bachelor's degree in Business Administration, Management, or a related field is preferred.

Experience

• 3-5 years of proven experience as an Executive Assistant or in a similar administrative role.
• Previous experience within the Real Estate or Property industry.
• Previous Receptionist or Front Desk experience.
• Strong Customer Service experience, with the ability to professionally manage client, customer, visitor, and stakeholder interactions.
• Experience supporting multiple executives is a plus.

Skills

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as project management tools.
• Exceptional organizational and time-management skills with keen attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Strong customer service and stakeholder-management skills.
• Ability to work independently, prioritize tasks, and anticipate the needs of executives.
• Ability to professionally manage incoming enquiries and act as a key point of contact for internal and external stakeholders.