We're Hiring: Executive Assistant and Reporting Analyst!
We are currently on the lookout for an
Executive Assistant and Reporting Analyst to join our team at Cloudstaff, the #1 workplace everywhere!
Role: Executive Assistant and Reporting Analyst
Work Arrangement: Work from Office
Location: Philippines - Angeles, Mabalacat, Ortigas, Makati
Schedule: Night Shift
Job Description
Inbox Management
- Take full ownership of the CFO and Presidents email inboxes
- Ensure Inbox Zero is maintained daily by triaging, organizing, and responding to emails as appropriate
- Proactively filter out spam and irrelevant communications using rules, deny entries in Fusemail and best practices
- Leave only emails that require direct executive attention or response
- Draft and send professional correspondence on behalf of the executives
Calendar & Scheduling
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
- Anticipate scheduling conflicts and proactively resolve them
Communication & Coordination
- Act as the primary liaison between the executives and internal/external stakeholders
- Prepare and review communications, presentations, and reports for executive meetings
- Coordinate logistics for meetings, conferences, and events, including venue selection and materials preparation
Administrative Support
- Create, maintain and organize confidential files and ensure the integrity of sensitive information
- Monitor and prioritize incoming requests, ensuring timely follow-up and resolution
- Assist with special projects and perform research to support executive initiatives
IT Support
- Manage IT Support Cases and Salesforce development coordination
- Build reports using Power BI and similar
- Sage 100 and Salesforce updates
- Performs all other duties as assigned
Qualification And Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
- High School Diploma (or GED or High School Equivalence Certificate)
- Bachelors degree preferred, two or more years commercial electrical experience; or equivalent combination of education and experience
Language Skills
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
- Ability to effectively present information to management, public groups, and/or board of directors
- Ability to interact clearly and effectively, in both written and oral communication, with supervisor, clients, staff, vendors, etc.
Mathematical Skills
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Computer Skills
- To perform this job successfully, an individual should be proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
Non-Negotiable Skills & Requirements
- Working knowledge of Power BI for data visualization and executive dashboards
- Experience using Sage 100 for financial or operational support
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and multitasking abilities with a keen attention to detail
- Outstanding verbal and written communication skills
