We are looking for an Executive Assistant and Operations Manager to work closely with the Founder of a rapidly growing E-Commerce company. This is not your traditional EA role
, you'll be a trusted partner, enabling the Founder to focus on strategic growth while you keep the business running smoothly
Work Hours: 20-40 hours/week (part-time and can transition into full-time); EU working hours
Work Set-Up: Remote (PH-based); Independent Contractor
Salary: $800-$1600
Role Responsibilities:
Founder Support & Operations
- Manage the Founder's inbox, calendar, and priorities to ensure smooth daily operations
- Schedule and coordinate projects, meetings, and high-priority initiatives
- Build and maintain SOPs from Loom recordings for repeatable processes
- Prepare weekly and monthly business reports to track performance and progress
- Manage Google Sheets dashboards for key metrics and operational oversight
- Coordinate financial processes, including expense tracking and budget monitoring
- Conduct daily sync calls and provide clear weekly reporting
Project Management
- Coordinate and track projects across multiple brands and teams
- Ensure deadlines, deliverables, and responsibilities are clear and met
- Translate high-level objectives into actionable timelines and measurable outcomes
- Drive accountability and progress, reporting obstacles before they escalate
- Take ownership of project momentumeven when priorities shift
Systems & Process Management
- Create, refine, and document internal workflows to improve efficiency
- Manage recurring task boards in Notion, Trello, or similar tools
- Spot bottlenecks early and implement effective solutions
- Continuously optimize systems to enhance productivity and clarity
Partnerships & Growth Support
- Support and coordinate influencer, affiliate, and B2B partnerships
- Manage communications with external partners and ensure timely execution of initiatives
- Track results and provide actionable insights to drive growth
Personal Assistance & Logistics
- Handle personal scheduling and travel arrangements
- Manage ad hoc tasks, research, and special projects as needed
Role Requirements:
- 5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEO
- Proven expertise in operations and project management, with the ability to set up systems from scratch
- Exceptionally proactive, structured, and solution-oriented, you thrive on creating order from chaos
- Excellent written communication and follow-through, you summarize, document, and close loops without being prompted
- Confident decision-maker who knows when to act independently and when to escalate
- Advanced Google Sheets skills (dashboards, reporting, automation)
- Experience with Loom, Slack, and at least one project management tool (Notion, Trello, Airtable, Asana)
- Fluent in written and spoken English
- Strong experience with travel planning and logistics management
Nice to Have:
- Experience with Shopify and/or e-commerce marketplaces (Amazon, Bol.com)
- Familiarity with financial coordination (invoices, expense tracking, reporting)
- Experience managing affiliate, influencer, or B2B partnerships
- Familiarity with productivity tools (Superhuman, Akiflow, Raycast, etc.)
Recruitment Process:
- Initial Interview with HR
- Client Interview
- Offer and Onboarding
Powered by JazzHR
u4Bs6giZM1
