Executive Assistant & Social Media Virtual Assistant

This is a remote position.

Virtual Rockstar is hiring a full-time Executive Assistant & Social Media Virtual Assistant on behalf of a growing outpatient physical therapy practice.

This role is primarily an executive assistant role — taking ownership of recurring administrative tasks, reporting, HR support, and staff accountability functions that are currently consuming leadership's time. As a secondary function, this VA will manage the practice's social media presence, create content, and support website management to help grow the brand online.

This is an excellent opportunity for a highly organized, proactive VA who thrives on owning tasks end-to-end and wants to make a real impact helping a mission-driven healthcare practice run more efficiently while also growing its visibility.

About Our Client

Our client is Alliance Physical Therapy, a community-based, patient-focused outpatient private practice committed to serving patients with excellence and compassion. They believe that creating meaningful relationships with patients is what truly sets them apart — building a culture of trust where everyone can succeed.

Their culture is built on the values of:

• Excellence

• Compassion

• Meaningful Relationships

• Trust

• Accountability

Key Responsibilities

Executive & Administrative Support — Primary Focus

• Manage and coordinate leadership calendars and scheduling

• Generate and organize KPI reports and data assessments using Google Sheets/Excel

• Handle research, information gathering, and vendor management tasks

• Track and manage staff PTO, compliance training, and continuing education requirements

• Monitor plan of care compliance and flag items requiring follow-up

• Hold staff accountable for completing reports and administrative responsibilities on time

• Create and maintain Standard Operating Procedures (SOPs) and training tools

• Support task and project coordination across the leadership team

• Set reminders and manage online purchases or recurring administrative needs

• Assist with job postings on Indeed and LinkedIn, review incoming applicants, and conduct basic phone screening before passing qualified candidates to leadership

• Support basic onboarding processes for new hires

• Prepare documents and support time management for the two business owners

Social Media & Marketing — Secondary Function

• Create, plan, and schedule content across social media platforms (LinkedIn and others currently in use)

• Manage and grow the practice's social media presence with consistent, engaging posts

• Respond to comments, messages, and inquiries across social platforms

• Hold staff accountable for contributing content and meeting social media expectations

• Manage website updates and general website maintenance

• Support basic SEO awareness and help build on existing SEO efforts already in place

• Track social media performance and provide analytics reports to leadership

• Create content using Canva or similar design tools

Tools & Systems

• Google Workspace (Gmail, Docs, Sheets, Drive)

• Prompt (EHR)

• Weave (Communications)

• Fathom (Meeting Notes)

• Medbridge (Continuing Education)

• Thryv (Current Marketing Platform — transitioning)

• ADP (Payroll/HR)

• Indeed & LinkedIn (Recruitment)

• Canva or equivalent design tools

• Proven executive assistant or administrative background with experience supporting business owners or leadership teams

• Highly organized, detail-oriented, and able to manage multiple priorities and deadlines independently

• Experience with data entry, KPI reporting, and Google Sheets/Excel

• Comfortable with basic HR and recruitment support tasks including job posting, applicant screening, and onboarding

• Experience in social media management and content creation is required

• Proficient in Canva or similar design platforms

• Excellent written and verbal English communication skills

• Proactive, resourceful, and able to bring ideas and suggestions to leadership without being prompted

Non-Negotiables

• Task-oriented and highly organized — must be able to own tasks end-to-end

• Punctual with deadlines and comfortable holding others accountable

• Proactive communicator who surfaces issues and solutions, not just problems

• Experienced in both executive/administrative support and social media content creation

• Excellent English communication skills, written and verbal

• Competitive salary commensurate with experience.

• Opportunities for professional development and growth.

• Work in a dynamic and supportive team environment.

• Make a meaningful impact by helping to build and strengthen families across the Globe