Leiva Assistants is seeking an AI-First Executive Assistant to support a growing personal brand and business ecosystem based in Dubai.
This is not a traditional executive assistant role. We're looking for someone who understands how to leverage AI, automation, systems, and operational workflows to help scale businesses more efficiently.
The ideal candidate is highly organized, proactive, tech-savvy, and capable of building systems that improve productivity across multiple projects, brands, and business functions.
Position Details
- Employment Type: Full-Time
- Work Setup: Remote / Work From Home
- Time Zone: Dubai (GST)
- Salary: PHP 50,000 – 60,000/month (depending on experience)
- Start Date: ASAP
About the Opportunity
We are looking for an Executive Assistant who thinks beyond traditional administrative support and embraces an AI-first approach to operations.
You'll work closely with leadership to build systems, streamline workflows, improve processes, and support business initiatives using tools such as Claude, ChatGPT, Notion, and automation platforms.
This role is ideal for someone who enjoys solving problems, optimizing processes, implementing systems, and helping businesses operate at a higher level.
Key ResponsibilitiesExecutive & Operational Support
- Support scheduling, project coordination, task management, and administrative operations
- Assist with documentation, SOP creation, and business process management
- Coordinate multiple projects, priorities, and deadlines independently
- Support leadership across various business initiatives and operational functions
AI & Automation
- Build and manage AI-powered workflows, automations, and business systems
- Utilize Claude, ChatGPT, and other AI tools to support research, planning, content development, and operations
- Identify manual processes and improve efficiency through automation
- Recommend and implement new tools, workflows, and operational improvements
- Support AI adoption across business functions and teams
Systems & Project Management
- Create and maintain Notion workspaces, dashboards, databases, and project trackers
- Develop systems that improve visibility, accountability, and team efficiency
- Organize information and workflows to support smooth business operations
- Help maintain project management systems and reporting structures
Strategic Support
- Assist with content planning, creative projects, and business growth initiatives
- Conduct research and provide recommendations to support decision-making
- Help identify opportunities for process optimization and operational improvement
- Support cross-functional projects as needed
QualificationsRequired Skills & Experience
- Advanced proficiency with Claude (required)
- Strong experience using ChatGPT, Notion, and AI-powered workflows
- Proven experience building operational systems, automations, and scalable processes
- Strong understanding of AI-first business operations and workflow optimization
- Experience creating and managing Notion dashboards, databases, and workspaces
- Excellent organizational, communication, and problem-solving skills
- Ability to manage multiple priorities independently
- Highly proactive, resourceful, and self-directed
Preferred Qualifications
- Experience with Make, Zapier, ClickUp, Airtable, or similar automation platforms
- Experience supporting founders, executives, creators, or business owners
- Familiarity with project management methodologies and operational systems
- Understanding of personal branding, content operations, or digital businesses
- Experience implementing AI tools within teams or organizations
What We're Looking For
You may be a great fit if you:
- Naturally think in systems and processes
- Enjoy building workflows that save time and improve efficiency
- Stay up to date with AI tools and automation trends
- Are comfortable taking ownership without constant supervision
- Can balance strategic thinking with hands-on execution
- Love finding better, faster, and smarter ways to work
Why Join Us
- Work directly with a fast-growing business ecosystem and leadership team
- Help shape and build AI-driven operational systems from the ground up
- Gain hands-on experience with cutting-edge AI and automation tools
- Opportunity to make a meaningful impact across multiple brands and projects
- Fully remote work environment with long-term growth potential
How to Apply
Apply through the application link provided in this job posting.
Applications submitted via email or any other platform will not be considered.
