Job Description
About Us
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.
Role Overview
Executive Administrative Assistant (with Xero Bookkeeping and Marketing Capabilities)
Simply Home Inc. is seeking a proactive, highly organized Executive Administrative Assistant to serve as a versatile operational partner to company leadership. This role is ideal for a resourceful, multi-skilled professional who enjoys a dynamic workload and is comfortable working across executive administration, project coordination, basic Xero bookkeeping, and marketing support. Simply Home is continuing to grow and expand its operations, services, and portfolio of companies. As new businesses, projects, and operational needs are developed, this position will evolve alongside the organization. Responsibilities may change, expand, or shift over time-based on company priorities. The right candidate will be adaptable, eager to learn, and comfortable stepping into new areas as the company grows. This is not a narrowly defined administrative position. It is an opportunityto become a trusted operational partner within a growing group of companies.This is a fully remote, asynchronous position with significant schedule flexibility. Standard U.S.business hours are not required; however, the successful candidate must consistently meetdeadlines, communicate clearly, remain responsive, and independently manage assignedresponsibilities.
Key Responsibilities
- Executive and Project Administration Executive Support: Assist company leadership with administrative workflows, scheduling, follow-ups, research, documentation, and special projects. Task and Project Management: Organize priorities, track deadlines, coordinate action items, and ensure important tasks do not fall through the cracks. Operational Support: Help improve processes, organize digital files, maintain internal systems, and support the development of new operational procedures. Documentation and Communication: Draft professional correspondence, prepare meeting summaries, organize company resources, and create clear internal documentation. Special Projects: Take ownership of changing assignments and assist with new companies, services, systems, and initiatives as they are introduced.
- Xero Data Entry and Financial Cleanup Historical Account Cleanup: Assist with reviewing, correcting, and reorganizing historical entries in Xero so the accounting records accurately align with bank statements, reports, and supporting documentation. Routine Bookkeeping: Complete ongoing transactional data entry, categorization, bank reconciliations, and general account maintenance. Record Accuracy: Identify inconsistencies, duplicate entries, missing information, and reconciliation issues, then work independently to research and resolve them. Financial Organization: Maintain organized financial records and assist with gathering documentation requested by company leadership, bookkeepers, or the corporate CPA. High-level tax strategy, tax preparation, optimization, and filings are managed by the company's corporate CPA.
- Marketing and Social Media Coordination Content Support: Assist with creating, formatting, proofreading, and organizing content for social media, email campaigns, websites, and digital marketing materials. Design Assistance: Use tools such as Canva to create polished, on-brand graphics and promotional materials. Social Media Scheduling: Help organize content calendars, schedule posts, monitor engagement, and maintain consistent activity across platforms. Brand Consistency: Ensure written and visual content reflects the company's voice, standards, and brand identity. Marketing Administration: Assist with campaign organization, performance tracking, research, and other marketing-related projects as needed. Qualifications and Requirements Executive Support Experience: Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role. Xero Proficiency: Hands-on experience working in Xero is required. Candidates should be comfortable reviewing transactions, completing reconciliations, identifying discrepancies, and assisting with account cleanup. Marketing Capabilities: Familiarity with Canva, social media platforms, content scheduling tools, and basic digital marketing practices.
Strong Communication
Excellent written and verbal English skills, including the ability to draft polished professional communications.
Highly Organized
Strong attention to detail with the ability to manage multiple responsibilities, deadlines, companies, and projects simultaneously.
Independent And Accountable
Able to take ownership of assignments from beginning to completion without constant supervision. Adaptable: Comfortable working in an evolving position where responsibilities will grow and change as the company expands.
Problem-Solving Ability: Resourceful and willing to research solutions, ask thoughtful questions, and make sound recommendations.
Technology Confidence
Comfortable learning new software, systems, platforms, and processes.
The Ideal Candidate
The ideal candidate does more than complete assigned tasks. They anticipate needs, identify potential problems, suggest improvements, and help create structure within a growing organization. You should be comfortable wearing multiple hats and transitioning between administrative work, bookkeeping projects, marketing tasks, research, and operational support. Some weeks may focus heavily on Xero cleanup, while others may involve executive projects, marketing coordination, process development, or assisting with the launch of a new company. This position is best suited for someone who is excited by growth, variety, and the opportunity to build a long-term role that expands with the organization.
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
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