Executive, Accounts Payable

Job Purpose

Responsible for processing all invoices received for payments and for undertaking the payment of all payables in an accurate, efficient and timely manner. This will involve, compiling and maintaining accounts payable records, review and verify invoices and check requests, flag and clarify any unusual or questionable invoice items or prices, match invoices and prepare for payment, while also providing clerical and administrative support as needed. Besides, she/he will be assisting and supporting Finance Operations & Control Manager on daily tasks, resolving issues arise from respective HoD and implementation of project initiatives as and when required.

Key Accountabilities

• Accurate and timely invoices processing and submissions of payments to Fin Operations & Control Manager and authorized signatories for verifications and approvals.
• Confirm the accuracy for all payments made to vendors/staffs/local authorities before submitting to Fin Operations & Control Manager.
• Maintain standard operation procedures and desk procedures and update as required.
• Perform and ensure the posting of invoices is accurate and complies with accounting policies and local requirements.
• Preparation of analysis/Statement of account and support for internal and external audit requirements, liaising with the auditors, vendors and colleagues across the business/country as required.
• Perform the month end, quarter end and year end accounting closing activities which includes but not limited to: Invoice processing and posting; Payment processing; Prepare Withholding Tax schedule and payment to Tax Authority; Perform monthly Balance Sheet Reconciliation and Analysis for AP which includes prepare Statement of Accounts with vendors, GRIR Accruals analysis & etc.
• Prepare various Reporting for statutory and management needs.
• Perform self-inspection on work areas and implement measures to ensure compliance to accounting practices, policies and guidelines.

Qualifications, Skills & Experience

• Possess at least an Accounting Degree or Professional Qualification (eg. CPA) with a strong accounting background.
• At least 5 years of relevant work experience.
• Previous experience and knowledge in the Accounting Shared Services supporting Accounts Payable operations will be an added advantage.
• Excellent in Microsoft Office application such as Excel, Word and PowerPoint.
• Excellent in time management and task prioritization, able to work well under pressure, deadline focused and a committed team player.
• Good problem-solving skill, contribute ideas and implement improvements.
• Strong verbal and written communication skills
• Experience with Microsoft Dynamics 365 will be an added advantage