JOB SUMMARY
The Exam Coordinator holds the essential responsibility of planning, organizing, and administering residency-in-training examinations for all Accredited Training Institutions. This role guarantees the seamless execution of examination activities, upholds the integrity of the examination process, and delivers administrative and logistical support to the Committee on Residency In-Training Examination. The position involves close collaboration with IT personnel for the encoding and processing of examination results and conforms to the organization's established standards and objectives.
SPECIFIC DUTIES & RESPONSIBILITIES
EXAM ADMINISTRATION
- Organize and format test questions provided by the Accredited Training Institutions and committee members based on subspecialty categories (e.g., Cardiology, Rheumatology, Allergy, and Dermatology).
- Manage the logistical and administrative aspects of the exam administration for residency-in-training.
- Collaborate with IT Staff to conduct a smooth exam administration with minimal technical setbacks.
- Extract exam results from the Learning Management System (LMS) and compute overall percentiles for trainees, correlating these results with PSBIM outcomes.
- Collaborate with the Training and Events Head for the Examplify platform in conducting the examination for Year Level III and IV that are eligible for PSBIM.
COMMITTEE SUPPORT
- Provide support to the Committee on Residency In-Training Examination (RITE);
- Scheduling committee meetings and activities in coordination with officers and relevant parties.
- Preparation and distribution of notices and announcements.
- Compiling folders with minutes, reports, and reference documents for meetings.
GENERAL ADMINISTRATIVE DUTIES
- Ensure proper organization and filing of documents related to exams.
- Submit required reports related to exam results and committee activities.
- Provide logistical and administrative support to the Philippine Specialty Board of Internal Medicine (PSBIM), including attending relevant committee meetings, preparing minutes of the meetings, and organizing travel management for provincial members.
REQUIRED KNOWLEDGE & EXPERIENCE
EDUCATION & RELATED EXPERIENCES
- Bachelor's Degree in Education, Healthcare Administration, or a related field.
- At least 1 to 2 years of experience in exam coordination, academic administration, or a related field.
SKILLS & COMPETENCIES
- Ability to manage multiple tasks and deadlines efficiently.
- Strong focus on accuracy in formatting, computation, and documentation.
- Proficiency in Microsoft Office Suite, familiarity with Learning Management Systems (LMS), and Examsoft.
- Excellent verbal and written communication for liaising with committee members and institutions.
- Ability to address logistical and administrative challenges effectively.
- Collaborative mindset for working with committee members and IT staff.
