Events Marketing Specialist (Remote | Philippines-Based)
About the Role
We are seeking a highly organized and detail-oriented Events Marketing Specialist to support the execution and operations of a growing global events program. This role serves as the operational backbone of event initiatives, ensuring systems, processes, and reporting enable scalable and high-quality event delivery.
You will support conferences, webinars, executive roundtables, client events, and community activations while helping maintain the infrastructure that powers successful event programs.
This is an exciting opportunity to work with a fast-paced global marketing team and gain exposure to large-scale conferences, executive events, webinars, and field marketing initiatives.
Work Setup & Schedule:
- Work Setup: Fully Remote (Philippines-based)
- Schedule: 9:00 AM - 6:00 PM CST (Night Shift PH)
- Employment Type: Full-time
Key Responsibilities:
Event Coordination & Execution
- Assist in planning and executing virtual, hybrid, and in-person events including conferences, webinars, and client events.
- Support webinar moderation and event logistics coordination.
- Manage attendee registrations, confirmations, and reminders through event platforms.
- Assist with onsite event preparation including materials, shipping coordination, and swag management.
Event Operations
- Track timelines, deliverables, and event milestones to ensure smooth execution.
- Maintain event documentation, templates, and operational playbooks.
- Coordinate scheduling and prioritization across multiple events.
- Ensure adherence to established event standards and workflows.
Marketing & Promotion Support
- Coordinate with content and design teams for event webpages, emails, social promotions, and signage.
- Maintain the global events calendar.
- Support creation and consistency of branded promotional materials.
Data & Reporting
- Maintain accurate event data and records across systems.
- Track registrations, attendance, and feedback metrics.
- Produce post-event summaries and performance insights.
- Support ROI reporting and lead tracking.
Administration & Team Support
- Manage event inboxes and respond to attendee inquiries.
- Coordinate with vendors such as venues, caterers, and suppliers.
- Maintain organized files and repeatable operational processes.
Qualifications:
- 2-4 years of experience in events, marketing, or project coordination (agency, BPO, or in-house).
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Excel or Google Sheets.
- Experience with event platforms (e.g., Splash, HubSpot, ON24) is an advantage but not required.
- Excellent written and verbal English communication skills.
- Comfortable working with global teams across US and Philippines time zones.
Vaco PLC is acting as an Employment Agency in relation to this vacancy.
